Document Management Specialist
$38 - $42 per hourADVANCED BIO-LOGIC SOLUTIONS
Location: Remote - Thousand Oaks, CA
Employment Type: Contingent Worker (Contract, W2)
Contract Length: 12 months (possible extension)
Compensation: $38/$42 per hour (based on experience)
Summary of the Role
Support the end-to-end lifecycle management of R&D controlled documents for a big biopharma leader, ensuring compliance with regulatory standards and internal quality procedures. Oversee document workflows and perform rigorous quality control (QC) reviews to maintain consistency and accuracy. Collaborate with cross-functional teams and facilitate document readiness for audits and inspections.
Key Responsibilities
- Coordinate and manage controlled document workflows (e.g., SOPs, templates) to meet project timelines and compliance standards
- Track documentation milestones and follow up with contributors to ensure deadlines are met
- Provide technical editing and proofreading support to ensure consistency with templates and formatting requirements
- Conduct thorough QC reviews for regulatory, procedural, and formatting compliance
- Maintain and update document templates to ensure consistent use across all documents
- Support audits and inspections by preparing documentation and ensuring inspection readiness
- Collaborate with stakeholders and cross-functional teams to resolve document-related issues
Required Experience & Skills
- Strong project management skills, including milestone tracking and workflow oversight
- High proficiency in technical editing and document formatting
- Familiarity with regulatory documentation in a GCP or similar environment
- Experience with document management systems
- Demonstrated inspection readiness
Top 3 Must Have Skills
1. Project management for documentation workflows
2. Technical editing and document formatting
3. Experience with regulatory documents in a GCP or similar environment
Day-to-Day Responsibilities
- Coordinate document workflows and ensure tasks are completed on schedule
- Track and follow up on documentation milestones with contributors
- Edit and proofread documents to conform with approved templates
- Conduct quality control checks for regulatory and formatting compliance
- Update and maintain document templates
- Prepare documentation for audits and support inspection readiness
- Work closely with cross-functional teams to manage document-related activities
Basic Qualifications
- Bachelor’s degree and 2 years of directly related experience
- Associate’s degree and 6 years of directly related experience
- High school diploma / GED and 8 years of directly related experience
This posting is for Contingent Worker, not an FTE
Vacancy posted 1 day ago
Similar jobs that could be interesting for youBased on the Document Management Specialist in Thousand Oaks, CA vacancy
$38 - $42 per hour
A biopharma leader is seeking a Contingent Worker to support the lifecycle management of controlled documents. The role involves overseeing document workflows, ensuring compliance with regulatory standards and internal quality procedures. Candidates should have strong...SuggestedRemote jobHourly pay- Actalent is seeking a Quality Systems Specialist in Thousand Oaks, CA. The role involves coordinating quality documents in a regulated medical device environment, ensuring... ...standards. Responsibilities include managing change control processes and document approvals...SuggestedContract work
- ...individual cash drawers and safe. Ensure all record keeping and documentation is compliant with company and federal standards: Anti-Money... ...procedures and identify unsafe conditions and notify store management. Notify management of customer or employee accidents....SuggestedWork at office
Kroger
Thousand Oaks, CA3 days ago $25 per hour
...of healthcare costs. Health Savings Account (HSA): Employees who choose an eligible medical plan can enhance their healthcare management with an HSA, to which Wellnessmart contributes up to $500 per plan year. Dental and Vision Insurance: These can be added tax-free...SuggestedHourly payContract workCasual workWork at officeRemote workMonday to FridayFlexible hoursShift workDay shiftWellness Mart
Thousand Oaks, CA2 days ago$26.42 - $37.49 per hour
Description In this position, you will provide administrative and patient care support in the Ambulatory and Community Practice. You will assist in coordinating patient flow throughout the clinic, from registration to discharge and work as a member of the Ambulatory Care...SuggestedHourly payWork experience placementImmediate start- ...training needed to succeed. Duties/Responsibilities: Manage inbound and outbound calls with a high level of customer... ...the organization. ~ Microsoft Office, Adobe, and online document proficiency ~ Professional demeanor and the ability to...Work at office
Ferrone Law Group PLC
Westlake Village, CA3 days ago $49.5k - $65.8k
...and the client in obtaining the required documents based upon the type of account(s)... ...of the FA(s) or escalated to the branch manager; including suspicious client and/or employee... ...research analysts, project managers, marketing specialists, developers, bankers, operations...Work at officeImmediate startFlexible hoursStifel Financial
Westlake Village, CA1 day ago$30.77 - $45.67 per hour
...seeking an Administrative Assistant within Wealth Investment Management Team Learn more about our career areas and lines of business... ...analysis Assist with operations oriented tasks, including client documentation, money movement, account openings, and documentation...Work experience placementWork at officeRelocation packageWells Fargo
Westlake Village, CA1 day ago$100k - $110k
...The Lead Technical Litigation Support Specialist tasks are: Participate in discussions,... ...to dealerships. Ability to analyze and document vehicle case updates using Microsoft Excel... ...PowerPoint. Ability to work independently and manage a progressive workload in a fast-paced...Full timeLocal areaWork from home$18 - $23 per hour
...practices. Perform any other duties that may be assigned by management. Demonstrate high level of quality work, attendance and... ...Ability to read, count and write to accurately complete all documentation and reports. Must be able to see, hear and speak in order...Hourly payPart timeWork at officeLocal areaFlexible hoursShift workNight shiftBoot Barn
Newbury Park, CA3 days ago- ...General Summary: Supports store management in all activities to drive sales and results. Demonstrates behaviors that align with the company values of We Love What We Do, We Own What We Do, We Do What's Right, We Belong. Partners with the management team on store...Part timeNight shift
Designer Brands
Thousand Oaks, CA4 days ago - ...Job Title Prepare various documents which may include invoices, reports, memos, letters, responses to correspondence, surveys, spreadsheets... ...office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work Prepare...Work at office
$31 - $36 per hour
...comprehensive administrative support to executive leadership. Manage calendars, meetings, appointments, and travel logistics. Prepare... ...for leadership initiatives. Maintain confidential records and documents with professionalism and discretion. Board of Directors...Hourly payFull timeWork at officeAfternoon shift- ...candidate will have at least 7 years' experience supporting ultra-high-net-worth individuals, with responsibilities including calendar management, travel arrangements, household operations, and personal tasks. This role requires availability 24/7, discretion, and proficiency...Relocation package
- Priority VA is seeking a dedicated Personal/Executive Assistant in Thousand Oaks, California. This demanding role requires managing the daily lives of high-net-worth individuals including household and executive tasks. Candidates should have a minimum of 7 years supporting...
- ...staff or house runners. Gift purchasing, event planning, and coordination of personal gatherings from concept through execution. Manage pet care logistics as applicable. Provide a consistently warm, composed, and emotionally intelligent presence, reading the room, supporting...Full timeFor contractorsWork at officeRelocationRelocation packageWeekend work
- At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect...Work at office
$18 per hour
...handling unit turnovers. This is a new client that has not used staffing services before. Position Overview: The Office Manager (who has been with the company for 7 years) is in need of additional support due to increased workload. This role will assist with...Temporary workPart timeWork at officeImmediate startExpress Employment Professionals Defunct
Moorpark, CA1 day ago$150k - $250k
Growing boutique firm with a collaborative and supportive team environment! This Jobot Job is hosted by: Karyn Spies Are you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume. Salary: $150,000 - $250,000 per year A bit about us: Growing...Local areaJobot
Thousand Oaks, CA1 day ago$40 - $45 per hour
Overview 100% REMOTE Contract to Hire Entry Level Attorney / Associate Attorney Needed for Growing Firm! About Jobot Consulting This Jobot Consulting Job is hosted by Reed Kellick. Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume...Hourly payPermanent employmentContract workLocal areaRemote workWork from homeJobot Consulting
Thousand Oaks, CA4 days ago$85 - $100 per hour
Description TeamHealth has an excellent full-time opportunity for a physician assistant or nurse practitioner to join our emergency department team at Los Robles ED in Thousand Oaks, California. We ask that you have a minimum of 2 years of EM experience to apply. ...Hourly payFull timeShift workTeamHealth
Thousand Oaks, CA1 day ago- ...department. The ideal candidate must have excellent communication and organizational skills and be proficient in Microsoft Word, document management, macros, redlining, DocuSign, and Outlook. This role involves assisting 3-4 attorneys, and the firm is looking for a...
- ...high-level executive support across digital and technology functions, ensuring confidentiality and professionalism at all times. Manage dynamic calendars across multiple time zones, balancing internal meetings, client engagements, roadmap reviews, and executive...Work at officeShift work
- ...the right thing - always. YOU'D BE GREAT FOR THIS ROLE IF: * You love AE and Aerie products! * You've led teams in a retail management role previously - #practicemakesperfect! * You can multi-task and have attention to detail; priority-setting and time management...Full timeTemporary workSeasonal workFlexible hours
AmericanEagle.com
Thousand Oaks, CA14 hours ago - ...explain basic insurance terms (we’ll teach you!) Assist families with paperwork and clinic policies in a kind, clear way Monitor and manage clinician schedules—ensuring they stay full and patients consistently attend Follow up on cancellations, coordinate reschedules,...Hourly payFull timePart timeWork at officeShift work
$31 - $36 per hour
...organization is seeking an Executive Assistant to provide high-level administrative support to its leadership. This role involves managing executive priorities, coordinating board relations, and supporting fundraising initiatives while contributing to impactful programs...Hourly pay$25 - $30 per hour
...ensuring the smooth day-to-day operations of our office while managing essential accounting functions. This role is ideal for someone... ...background checks and reference verifications ~ Assist with HR document preparation and formatting ~ Provide scheduling and...Hourly payWork at officeLocal areaMonday to FridayNew Level Resources
Camarillo, CA4 days ago- A staffing agency in California is seeking an Administrative Assistant with a focus on supporting mid-level managers. The role involves managing communications, handling correspondence, and maintaining office systems. Ideal candidates should have basic skills in MS Office...Work at office
$16.9 per hour
At Fogo de Chão, we strive to give our guests an unforgettable dining experience of discovery while showcasing the Culinary Art of Churrasco. Our mission is to ignite fire and joy to care for our team, our guests, and our communities.We believe better futures start when...Hourly payPermanent employmentFull timeTemporary workPart timeWork experience placementWork at officeImmediate startShift workWeekend work$85k
...do real work. If you want responsibility, autonomy, and the ability to influence outcomes, you’ll thrive here. WHAT YOU WILL DO Manage cases from inception through resolution Draft pleadings, motions, and concise legal briefs Conduct discovery, depositions, mediations...
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Document Management Specialist. Be the first to apply!
Related searches
- document technician Thousand Oaks, CA
- document Thousand Oaks, CA
- document manager Thousand Oaks, CA
- health information management work from home Thousand Oaks, CA
- health information management part time Thousand Oaks, CA
- records management associate Thousand Oaks, CA
- records management specialist Thousand Oaks, CA
- director of health information management Thousand Oaks, CA
- information management specialist Thousand Oaks, CA
- records management Thousand Oaks, CA