Aviation Supply Chain & Operations Coordinator

Job Description

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WE ARE ONLY CONSIDERING LOCAL CANDIDATES IN MIAMI AND THAT ARE BILINGUAL ENGLISH/SPANISH. PLEASE DO NOT APPLY IF YOU DO NOT MEET THESE 2 REQUIREMENTS.

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About The Role

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JC Aviation Solutions is seeking a highly organized, dependable and detail-oriented Aviation Supply Chain & Operations Coordinator to support our aircraft parts procurement and logistics operation in Miami, Florida.

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This position sits at the center of our day-to-day operations. The Coordinator will support the movement of aircraft parts from purchase order through receiving and shipment, maintaining accurate records, following up on open orders, coordinating with vendors and logistics partners, and ensuring that parts and supporting documentation are properly received, recorded and organized.

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This is an ideal role for someone who enjoys structured, detail-oriented work, takes ownership of follow-ups, and is comfortable working independently.

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Key Responsibilities

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Order & Supply Chain Coordination

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• Create, update and maintain purchase order and order records
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• Track open orders from purchase through delivery
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• Monitor supplier shipping dates and follow up on outstanding orders
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• Maintain accurate tracking information and order status
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• Communicate professionally with vendors regarding order status, documentation and discrepancies
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• Escalate delayed, incomplete or at-risk orders
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• Maintain organized digital records of orders, shipments and vendor communications
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• Assist with invoice and purchase-order reconciliation
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• Prepare routine open-order and shipment-status reports
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Aircraft Parts Receiving

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• Receive incoming aircraft parts, components and packages
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• Inspect external packaging for visible damage or discrepancies
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• Verify shipments against purchase orders and packing slips
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• Verify part numbers, serial numbers, quantities and condition
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• Photograph incoming packages, components, labels and supporting documentation
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• Record receipts accurately in company systems
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• Identify and escalate missing documentation, damaged shipments or discrepancies
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• Maintain a clean, secure and organized receiving and storage area
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Documentation & Logistics

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• Maintain receiving and traceability documentation
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• Organize Certificates of Conformance, FAA 8130-3 forms and other supporting documentation when applicable
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• Coordinate with freight forwarders, carriers and logistics partners
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• Track outbound shipments through delivery
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• Maintain shipment and inventory records
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• Assist with preparation and organization of export/shipping documentation
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• Ensure records are complete and easily traceable
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Operations Support

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• Maintain vendor contact and account information
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• Assist with inventory counts and reconciliation
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• Create and maintain spreadsheets, reports and operational records
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• Help document and improve internal procedures and workflows
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• Support additional operational and administrative projects as the company grows
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QUALIFICATIONS:

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• MUST BE Bilingual English/Spanish
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• MUST BE local to the Miami area
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• High school diploma or equivalent
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• 1+ year of experience in operations, logistics, shipping/receiving, purchasing, inventory, supply chain, data entry or a similar role
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• Strong organizational skills and exceptional attention to detail
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• Comfortable working independently and managing multiple open follow-ups
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• Strong computer skills, including email, spreadsheets and cloud-based systems
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• Working knowledge of Microsoft Excel or Google Sheets
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• Professional written and verbal communication
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• Ability to follow established procedures and recognize when an issue should be escalated
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• Legally authorized to work in the United States
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Preferred Qualifications

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• Aviation, aerospace, MRO or aircraft-parts experience
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• Familiarity with purchase orders, packing slips, invoices and inventory systems
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• Familiarity with aircraft part numbers, serial numbers and traceability
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• Experience with FAA 8130-3, Certificates of Conformance or aviation documentation
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• ERP or inventory-management system experience
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• Spanish proficiency
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• Interest in growing within aviation procurement, logistics and supply-chain operations
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Schedule and Location

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Monday–Friday | 9:00 AM–5:00 PM

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Full-time | On-site | Miami, Florida (Medley/Doral)

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Compensation

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$22–$25/hour , depending on experience, with flexibility for candidates with direct aviation supply-chain or aircraft-parts experience.

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Benefits

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Paid time off • Paid holidays • Health insurance contribution • Performance-based bonus opportunity

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LOCAL CANDIDATES ONLY: This is a 100% on-site position in Miami, FL. Candidates must currently reside within commuting distance. Relocation assistance is not available.

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