Residency Program Coordinator

Job Summary Residency Coordinator position located in the UIW School of Osteopathic Medicine Office at the Brooks City Base, responsible for supporting operations and continued development of the Family Medicine – Retama residency in Selma, TX. Reports to the Administrative Program Director. University of the Incarnate Word is a Catholic institution that welcomes persons of diverse backgrounds, believing that respectful interaction advances the discovery of truth, mutual understanding, self‑realization, and the common good. Benefits UIW offers an outstanding benefits package for full‑time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include a 403b retirement plan with a 7% employer match and a retirement health solution. Employer‑paid life insurance, and long‑term disability, pet insurance, an Employee Assistance Program, wellness programs, employee discount program, Public Service Loan Forgiveness eligibility and more. Please refer to the Human Resources webpage for additional details on our benefits and eligibility. Job Duties Assist leadership and faculty with calendaring, forms, financial processes, and communication. Serve as a point of contact for residents and faculty with questions, problems, issues, or concerns pertaining to the program. Coordinate interview process to include collating/disseminating applications, arranging interviews and travel as needed, securing interview location and disseminating respective schedules. Document activities using residency management software and online information databases. Create and analyze reports. Assist with tracking finances and residency budget. Maintain confidential personnel matters and materials for the residency program. Assist in website content development and update as necessary. Develop promotional and recruitment materials for the residency program. Maintain personnel files for residents/fellows. Develop and implement a program, on a continual basis, to welcome, transition, and onboard all new residents and fellows. Prepare contracts for new residents, fellows, faculty, and adjunct services. Coordinate with the incoming residents/fellows to verify previous training and obtain licenses and certificates necessary to practice medicine in Texas. Assist in the coordination of graduation activities and events. Support wide array of activities for the graduate medical education program, including scheduling reminders, participating in the Clinical Competency Committee and Program Evaluation Committee, and assisting with preparation of the annual program evaluation and ACGME ADS Annual Update. May travel to other UIW offices, hospitals, and off‑campus sites to attend meetings, conferences, workshops, seminars, etc. Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, record and transcribe meeting minutes. Order and maintain supplies and arrange for equipment maintenance. Perform other duties as assigned. Qualifications Advanced skills in Microsoft Word, Excel, PowerPoint and Outlook or equivalent. Excellent communication and interpersonal skills (active listening, teamwork, dependability, flexibility, patience). Strong attention to detail. Ability to effectively multitask and anticipate needs in a fast‑paced environment. Ability to maintain confidentiality. Ability to work effectively with individuals from diverse communities and cultures. Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA. Required Education Bachelor’s Degree. Up to two (2) years of additional relevant experience may be considered for up to two (2) years of education. Required Work Experience Two (2) years of experience providing extensive administrative support in a complex office setting. Preferred Qualifications Experience working with residency management software (New Innovations, MedHub, etc). Experience working in graduate medical education. Knowledge of CMS funding rules and regulations. Experience preparing grant proposals and applications. Certifications, Licenses or Registrations Must have a valid driver’s license with an insurable driving record and be at least 21 years of age, as required to drive for UIW. Work Hours Monday through Friday, 8 am to 5 pm with extended hours as needed, especially in the planning and execution of events, to meet departmental goals. Physical Demands Ability to lift up to 15 lbs for table set‑up/tear‑down at events, as well as carry office supplies. Ability to reach overhead, bend, squat to retrieve office/events materials. Ability to push/pull event carts holding up to 50 lbs. Ability to actively engage in events for extended periods of time. Ability to regularly move about campus and event venues to actively engage faculty, staff, and potential/current residents, as well as attend meetings on and off campus. Job Details Posting Number: AS2269PO Number of Vacancies: 1 Job Type: Full Time Job Category: Administrator (exempt) Desired Start Date: 07/16/2026 Reports to: Administrative Program Director Salary: $48,000 Annualized Open Date: 06/16/2026 Open Until Filled: Yes Equal Opportunity Employment UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy). Title IX This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy. Required Documents Resume Cover Letter/Letter of Application Optional Documents Letter of Recommendation 1 Other Document Supplemental Questions Required fields are indicated with an asterisk (*) * How did you hear about this employment opportunity? UIW Website HigherEdJobs.com Indeed LinkedIn WorkplaceDiversity.com HispanicDiversity.com BlackJobCenter.com WomensJobCenter.com VeteransConnect.com Personal Referral Employee Referral Other If you selected other, please tell us where? (Open Ended Question) * This position requires a Bachelor’s Degree and 2 years of experience providing extensive administrative support in a complex office setting. Note that up to 2 years of additional relevant experience will be considered for up to two years of education. Do you have at least one of the following? No Yes, Bachelor’s Degree + 2 years required experience Yes, 90 college hours + 3 years required experience Yes, 60 college hours + 4 years required experience Yes, Associates Degree + 4 years required experience * Rate your experience in Microsoft Outlook, Word, Excel, PowerPoint, and Teams using the following rating scale for each application: (0) no experience; (1) minimal experience; (2) limited experience; (3) proficient experience; (4) advanced experience; and (5) expert experience. Indicate any special skills in each such as pivot tables, Vlookup, etc... (Open Ended Question) * Describe your experience assisting in the planning/execution of events. (Open Ended Question) * Describe your experience managing a departmental budget. (Open Ended Question) * Do you currently have a valid driver's license AND are you at least 21 years of age, as required to drive for UIW? No Yes, I have a valid driver license and I am at least 21 years old #J-18808-Ljbffr