Accounting Specialist

Job Overview Location: Bensenville, IL 60106 Salary: $45,000 - $50,000 per year Job Title: Accounting Specialist Summary Support the accounting department in one or more of its functions of credit, accounts receivable, accounts payable, and collection functions. Recommend enhancements/additions to existing accounting performance metrics along with daily process improvements. Essential Duties and Responsibilities Accounts Payable Duties Enter, verify and approve all vouchers for payment, ensuring that the invoice is charged to the correct general ledger account and department. Process invoices for payment. Prepare invoice deduction notices, as necessary. Manage AP inbox. Answer vendor inquiries. Prepare weekly accounts payable check runs. Print accounts payable reports and maintain accounts payable files. Assist in Accounts Payable end of month closing procedures and reconciliations. Review and verify vendor statements. Review open stock receipts report on a weekly basis and adjust as necessary. Research and work with purchasing, accounts payable assistant and/or vendor on discrepancies of vendor accounts. Allocate invoices among departments as needed. Accounts Receivable Duties Prepare, post, verify, and record customer payments and transactions related to accounts receivable. Process lien waivers and Certificates of Insurance as needed. Perform daily invoicing and related tasks. Submit invoices to customers. Release sales orders upon receipt of payments. Maintain and update customer files, including name or address changes, mergers, or mailing attentions. Perform representative commission order entry, invoicing, and other related tasks and submit invoices to representative vendors as needed. Work with Inside Sales team, customers and EDI vendors to prepare/update EDI portals for processing Advanced Shipping Notices and invoices. Process customer acknowledgements, shipping notices and invoices on EDI or customer portals. Maintain access credentials for customer portals via SharePoint. Create and maintain EDI procedural manuals. Record collection activity in the company’s ERP systems. Reconcile eBay sales and apply cash and/or create credit memos for settlement fees. Manage AR inbox. Copy, file, and retrieve materials for accounts receivable as needed. Assist with related special projects, as required. Collections Duties Request and pursue payment on delinquent accounts via communication with customers. Follow up on delinquent accounts, update and maintain accurate financial records including accounting, receivable, and credit records. Prepare and send statements on delinquent accounts. Follow established guidelines to review and update account status. Perform other related duties, as required. General Accounting Duties Answer and transfer calls. Run various reports weekly, monthly and as needed. Update postage as required. Purchase office supplies. Allocate inbound mail to departments. Coordinate office events. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Benefits Medical, vision, and dental insurance HSA FSA (medical and dependent care) 401(k) with employer match up to 4% with immediate vesting. Employer-paid short- and long-term disability coverage. Employer-paid basic life and AD&D insurance; supplemental life for employees and dependents available. Paid time off and paid holidays. #J-18808-Ljbffr