Construction Project Coordinator

Job Description

Job Description

Help build more than houses. Help build opportunity, stability, and community.

This role is in-office/in-person in Fort Wayne, Indiana. 

At Habitat for Humanity of Greater Fort Wayne, every home starts with people who can keep projects moving. The Construction Project Coordinator plays a critical behind-the-scenes role in turning plans into progress by coordinating materials, permits, inspections, vendors, documentation, and project details that help our construction team stay on schedule and on budget. If you enjoy construction, problem-solving, organization, and seeing the real-world impact of your work, this role puts you right in the middle of building something that matters.

The Construction Project Coordinator provides administrative, logistical, and financial coordination support to the Construction Department, helping ensure residential build projects remain organized, properly documented, and on schedule. This role coordinates materials, permits, inspections, utility applications, vendor communications, warehouse organization, and project records, serving as a key bridge between construction operations and accounting. By supporting accurate procurement, invoice coding, cost tracking, and timely documentation, the Construction Project Coordinator helps maintain momentum in the build, budget accountability, and clear communication among Site Managers, Project Managers, vendors, municipal offices, and internal teams.

Duties/Responsibilities

Coordinates procurement of materials from vendors and partners, ensuring accurate ordering, cost control, and just-in-time delivery to support construction schedules.

Prepares, submits, and tracks all required documentation with municipal offices, including building permits, impact/tap fees, inspections, and utility service applications (gas, electric, water, sewer, etc.).

Serves as project documentation steward, organizing site plans, blueprints, specifications, change orders, inspection reports, and compliance records within the project management system.

Reviews, reconciles, and codes vendor and subcontractor invoices for accuracy prior to submission to Accounting or the Construction Manager for approval.

Monitors jobsite/warehouse inventory, ensuring donated and bulk-purchased materials are tracked, secured, and readily accessible to Site Managers.

Warehouse organization

Communicates proactively with Site Managers, Project Managers, and vendors to resolve material shortages, delivery delays, or scheduling conflicts before they impact the build timeline.

Tracks and reports material usage and cost variances to support budget accountability and financial transparency.

Supports compliance with documentation and municipal inspection requirements by ensuring all required paperwork is up to date and accessible.

Ensures all permit applications and invoices are accurate to avoid project delays or financial discrepancies.

Acts as Project Manager on G2/G3 homes, working with a residential General Contractor.

City Reporting

Contributes to continuous process improvement to streamline construction coordination and reduce project downtime.

Performs other duties as assigned.