Project Coordinator

Job Description

Job Description

About Cadre

Since 1995, Cadre has built some of Colorado’s most coveted custom homes, ranging from $1MM to $70MM. We partner with the industry’s best architects, designers, and craftspeople, and we hold ourselves to the highest level of professionalism, integrity, and honesty.

The Role

The Project Coordinator keeps our projects organized, documented, and on track. You support the Project Manager and Superintendent by managing project documents, tracking submittals and logs, coordinating meetings and communication, and making sure subcontractor and permit paperwork is complete and current. This is a strong first step into project management at a luxury custom builder, with training and a path toward Assistant Project Manager.

Your Responsibilities

Document Control

• Organize, file, and maintain project documents in Smartsheet and Box per Cadre’s SOP, including drawings, specifications, contracts, work orders, and correspondence.
• Keep the current drawing set, ASIs, and revisions distributed and logged, and retire superseded versions.
• Upload and maintain the as-builts, specifications, and shop drawings that the Superintendent and design team provide.

Submittals, RFIs, and Logs

• Maintain the submittal, RFI, and change event logs. Track due dates and flag overdue items to the Project Manager.
• Send submittals and RFIs to the architect, designer, or consultant for review, and route responses back to the team.
• Track procurement status and delivery dates for materials and long-lead items, and report changes to the PM and Superintendent.

Subcontractor Compliance

• Collect and track subcontractor insurance certificates, licenses, W-9s, and signed contracts.
• Flag expiring or missing documents, and confirm with the Project Manager before work begins.
• Support work order preparation by assembling the paperwork the Project Manager needs.

Meetings and Communication

• Schedule project meetings, prepare and distribute agendas, and record and send meeting minutes.
• Track action items from OAC and project meetings, and follow up with owners until they are closed.
• Support day-to-day communication with clients, architects, designers, and trade partners, and route questions to the PM or Superintendent.

Permits and Inspections

• Prepare and submit permit applications and required documents, and track permit status.
• Keep inspection schedules and certificates organized, and update the portal and files as the PM and Superintendent direct.

Financial Administration

• Collect invoices and lien waivers, check them for completeness, and route them to the Project Manager for review and approval.
• Support the Project Manager’s billing cycle by assembling backup documentation.

Schedule and Field Support

• Update the schedule in Smartsheet as directed by the PM and Superintendent.
• Support the Superintendent with the punch list: enter items, track completion, and keep the documentation current.
• Log time in BambooHR.

Closeout

• Assemble warranties, manuals, certificates, and final documents for the closeout package.
• Track closeout items to completion with the PM and Superintendent.

Growth and Systems

• Adopt all Cadre tools, systems, and processes as designed, and suggest improvements as we build out our internal systems.
• Attend company and industry events, trainings, and workshops, and seek out learning that builds your career.

What We Need From You

Experience and Education

• 1 to 3 years of experience in construction, project coordination, or administrative support, ideally at a general contractor.
• Experience in high-end residential construction is a plus, but not required.
• Degree or coursework in Construction Management or a related field is a plus.

Skills

• Excellent organization and attention to detail. You catch the missing signature or expired certificate before it becomes a problem.
• Proficiency in Smartsheet or comparable tools, Box, and Microsoft Office.
• Clear written and verbal communication, with a professional, client-ready presence.
• Ability to manage many deadlines and follow up until items are closed.
• Ability to speak both English and Spanish is a plus.

Other Requirements

• Authorization to work in the United States.
• Must pass a background check.
• Valid driver’s license and reliable transportation for occasional site visits.
• Discretion and respect for client privacy.

Compensation and Benefits

• Pay: $55,000 - $75,000
• Health, dental, and vision insurance, with Cadre covering 80% of the employee premium for the base health plan
• Company-paid short-term disability insurance
• Employee Assistance Program (mental health, financial, and legal consultation)
• Paid time off and 6 paid holidays
• Matching Simple IRA and bonus program
• Professional development opportunities

Cadre General Contractors, Inc. is an equal opportunity employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role. This job description does not list every duty, and responsibilities may change as business needs require.

Principals only. Recruiters, please do not contact this job poster.