Patent & Trademark Recordals Manager

Overview Oversee global and fast-paced recordal projects for clients of varying sizes. Implement and update standardized processes within the IP department to support client, project, and business needs. Maintain recordal trackers, ensure compliance with legal requirements, and liaise between agents and clients to ensure accurate records. A fundamental aspect of this role is the ability to drive efficiencies for client success and manage the formal documentation required to update intellectual property (IP) ownership, including assignments, mergers, address changes, and name changes across global portfolios. Responsibilities Direct projects to meet client schedules, internal processes, and quality requirements Participate in development and documentation tracking of recordal AI and automation processes Oversee recordal projects to ensure they are supported through correspondence, tracking, progress charts, and maintenance of records Ensure all documents meet country-law requirements for recordal, including signature requirements, notarization, legalization, or translation Prepare regular reporting updates and conduct internal and client meetings Send instructions and review incoming correspondence from foreign associates or IP offices Review recordal filing receipts and confirmation certificates to ensure project goals are met Escalate timely and thoroughly to manage deficiencies or delays affecting internal and client deadlines Work consistently to achieve ideal service goals Contract to Hire Position Qualifications Exceptional attention to detail, strong organizational abilities, and proficiency in written communication Enthusiasm for learning new workflows and technologies, including automation tools Demonstrated analytical skills for managing complex projects Proactive approach to resolving challenges alongside project managers and process leads Ability to multi-task and meet deadlines for a globally-based team Bachelor’s Degree required; JD or paralegal preferred but not required Background of 6+ years in recordal processes and management with experience in a similar patent, trademark, or IP legal role highly preferred Strong project management skills with a commitment to intellectual property services and governance Solid understanding of patent and trademark prosecution procedures and international IP rules Client-facing experience or interest in developing client relationships #J-18808-Ljbffr