Grants Coordinator

Salary : $66,375.54 - $106,200.87 Annually
Location : Wastewater Plant, 1621 N. 14th Ave., Hollywood, FL, FL
Job Type: Full-time
Job Number: 2027-010
Department: Public Utilities Finance and Budgeting
Opening Date: 10/08/2026
Closing Date: 10/22/2026 11:59 PM Eastern


The Position
Come to a City that Builds Careers! As one of the largest cities in Broward County, the City of Hollywood provides an energetic, innovative and collaborative work environment for its employees. Want Top Notch Insurance? We offer low cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans. Need Work Life Balance? We have got you covered with a 4-Day Work Week and an Award Winning Wellness Program. And We Don't Stop There. The City of Hollywood provides a generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave. Repaying Student Loans? Employees at the City with 10 years of public service and on-time payments qualify for the Federal Student Loan Forgiveness Program. Let's Partner Together and Come Grow with the City of Hollywood. Apply Now!


For more information about this position and our competitive pay, benefits package and pension plan, refer to this job posting or our City website at .


JOB SUMMARY:
Under the general direction of the Department Director or Deputy/Assistant Director, the Grants Coordinator performs highly responsible technical and administrative duties of considerable difficulty in grant coordination. The employee is also involved in researching availabilityof grants for the Department, monitoring grants, performing audit functions, and disseminating information for State, Local and Federal grants.Additional responsibilities include grant research and compliance, financial planning and reporting, budget development, and management analysis. Incumbent must be self-motivated, organized, and detail-oriented with the ability to follow each grant from initiation through to completion, assume responsibility for ensuring compliance with all grant requirements, and track each expenditure from appropriation request through reimbursement to final grant report.


ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

• Conducts research of available government and other grant sources; disseminates grant information to Department staff; writes and submits grant applications; monitors grant records for compliance with grant contracts; ensures compliance with applicable policies and procedures.
• Manages and support the grants requirement and implementation for the organization.
• Coordinates the processing of Local, Federal and State grants with Department's staff, the grantor and other Agencies.

• Establishes and maintains a resource library of completed grants as required by Federal and State guidelines.

• Prepares budget and program amendments to grants awards, coordinating changes with the Grantor, Department, Finance and the Office of Budget and Performance Management.
• Coordinates and prepares for all on-site audits. Participates and conducts audits as required by Department guidelines.

• Prepares agenda items for City Commission meetings, reviews grant agreements, represents the City in public meetings and Grantor Agencies' Board Meetings.

• Provides fund analysis and complies with reporting requirements at the City, State and Federal level.
• Develops and maintains management reports and tracking systems for grant receipts, payments and expenditures, reimbursable overtime, as well as ad hoc projects as needed.

• Completes and compiles operational and financial grant monitoring reports.
• Responds to grantors inquiries in a detailed and timely manner.
• Must effectively and positively represent the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation.
• Must establish and maintain effective and professional relationships with work colleagues, supervisors and managers.
• Performs other related work as requested or assigned.

The Requirements
EDUCATION/EXPERIENCE:


To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Required:

• Bachelor's Degree in Public Administration, Business, English, or similar field
• Three (3) years of experience involving technical level work in comprehensive research projects

Preferred:

• Master's Degree in Public Administration, Business, English, or similar field
• Two (2) years of experience in preparing and administering grants

Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements


CERTIFICATES, LICENSES, REGISTRATIONS :

• Valid Driver's License: With proof of automobile insurance
• Background Check: Must have an acceptable background record
• Driving Abstract: Must have an acceptable driving record

Knowledge, Skills and Abilities:

• Knowledge of state, local, federal and foundation grant policy and procedures.
• Knowledge of research techniques, grant sources, and availability of information.
• Knowledge of City and departmental policies and procedures.
• Knowledge of program and goal evaluation techniques.
• Knowledge of modern information systems, spreadsheets, data base management and software.
• Ability to assist management staff in budget and grant preparation tasks.
• Ability to communicate effectively, both orally and in writing.
• Ability to record information accurately and prepare technical reports.
• Ability to establish and maintain effective working relationships with co-workers, City officials, state, local and federal agency representatives and the general public.
• Ability to understand and follow oral and written instructions.

• Ability to make complex decisions and interpretations in accordance with established rules and procedures.
• Ability to establish and maintain effective and professional relationships with work colleagues, supervisors, managers and the public.

The Examination
Required Education and Background Information: Look over the announcement carefully to determine your eligibility. Please note minimum education and experience requirements. Closed competitive positions are open only to employees while open competitive positions are open to anyone who meets the minimum qualifications for the position. Evidence of a GED test score is required if submitted for high school diploma. Applicants are responsible for clearly documenting work experience and/or providing all relevant information at the time of application. Additional information will not be accepted after the announcement closing date.


Examination: Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: written examination, performance examination, education and experience evaluation, oral examination and/or other job related examinations.


You will be notified of the time and place of your examination when you file or later by mail. A passing grade is required on each part of the process. Repeated participation in any examination for which the same test is used is limited to once every 6 months. Your examination results will be sent by email as soon as possible after the grading is completed.


Final passing grades are used to determine a candidate's position on the eligibility list of successful candidates. Departments fill vacancies from this list. The top three names are considered for each vacancy unless otherwise modified. Those not appointed are returned to the eligibility list for further consideration in accordance with the Civil Service Ordinance. Your name will remain on a register for one year for open competitive examinations and two years for closed competitive except where labor contract conflicts.


Your name may be removed from an eligibility list prior to one year according to Hollywood's Civil Service Ordinance or labor contracts. Your eligibility may be canceled if you refuse a position or if you are not available for work. You are responsible for notifying the Employment Office, in writing, of any change in your address or telephone number.


Special Accommodation and Communication Needs: The City of Hollywood provides necessary reasonable accommodation in the examination process upon request to persons with disabilities. Such requests must be made PRIOR to any scheduled examination.


Veteran's Preference: The City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes. For additional information, please refer to the .

Additional Information
All successful applicants will be required to pass an extensive background which may include criminal history searches, driving history checks, credit report, courthouse searches, education verification, employment verification, professional license verification, or other search methods as deemed necessary for the position. In addition, the applicant will be required to undergo a medical examination, which may include a drug screening, prior to appointment.


EMPLOYMENT OF RELATIVES: The City of Hollywood has an Ordinance which regulates the employment of relatives of City employees. Effective January 28, 2008, a relative may only be hired under the following additional conditions:

• The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list;
• The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board;
• The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee.
  As of 12/15/2005 the City will require all newly hired employees to sign an affidavit affirming non-usage of tobacco or tobacco products within the last year prior to submission of application and will continue to be a non-user of tobacco products throughout employment with the City of Hollywood.
  
  
  REASONABLE ACCOMMODATION: The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling View phone number on click.appcast.io.
  
  
  All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications).
  
  
  The City of Hollywood is an Equal Opportunity / Equal Access Employer.

SUMMARY OF BENEFITS FOR PROFESSIONAL EMPLOYEES

• Professional employees shall be provided with 200 hours of vacation leave per vacation year (the vacation year shall begin on October 1st and end on the following September 30th). Employees shall be required to utilize 80 hours of vacation during the vacation year in which it is earned or it will be lost at the end of the vacation year. The remaining 120 hours may be carried forward and must be used within 18 months following the vacation year in which the leave is earned or be liquidated by cash payment at that time. The employee will become eligible for liquidation of accrued leave after approximately two years of employment. Leave that is liquidated shall be paid at the employee's rate of pay when the vacation time was earned.

• Professional employees accrue eight hours sick leave for each month worked with no limit on the amount that is accumulated. Additionally, each fiscal year an employee shall have the option of converting a maximum of 40 hours of accrued sick leave days to personal leave, provided the employee has a balance of 96 hours after the conversion.

Accrued sick leave shall be terminally paid at the following rates in relationship to full years of credited service with the City to a maximum of 1200 hours (e.g., an employee with 20 or more years of service with 1200 (or more) hours of sick leave shall be paid at 80% of 1200 hours, which would be 960 hours):
Accrued Sick Leave Payout

• Less than five (5) years 20% sick leave
• Five (5) to ten (10) years 40% sick leave
• Ten (10) or more years 70% sick leave
• More than twenty (20 years) 80% sick leave

Upon the accumulation of 300 sick leave hours, all employees have the option of converting the next forty (40) hours of sick leave to vacation days.

• Employees may participate in the City's Sick Leave Pool Program upon the completion of one year of employment and with a minimum accumulation of 96 hours of sick and/or vacation leave. This program entitles eligible employees to participate in extended sick leave benefits for cases involving non-work related catastrophic or long-term illnesses or injuries.

• Professional employees shall be eligible to participate in a Disability Salary Replacement program that will provide for a 60% base salary benefit after a 90-day waiting period. During the 90-day waiting period, an employee may utilize accrued sick and vacation leave. Upon entering the program, the employee may continue to use sick and vacation leave to make up the difference between 60% of salary and 100% of salary.

• Professional employees shall receive the following holidays:

New Year's Day


Martin Luther King, Jr.'s Birthday


President's Day


Memorial Day


Juneteenth


Independence Day


Labor Day


Veteran's Day


Thanksgiving Day


Day after Thanksgiving


Christmas Eve


Christmas Day


New Year's Eve

• Professional employees will receive two paid workdays each fiscal year (either 8 or 10-hour days) of use-it-or-lose-it time off in recognition of the importance of mental health well-being.

• Professional employees will be granted 40 hours of paid bereavement leave for the demise of a close family member.

• Professional employees will receive longevity compensation added to their base salary for the following cumulative years of service with the City:

• 1 year of service 2%
• 3 years of service 3%
• 5 years of service 2%
• 7 years of service 3%
• 10 years of service 3%
• 12 years of service 3%
• 15 years of service 4%

• Professional employees and families shall be provided with the option of coverage in the City's health insurance plans. The City will contribute 80% of the premium for employees electing single or dependent coverage on the OAP plan and the employee will be responsible for contributing 20% of the premium; The City will contribute 100% of the premium for employees electing single coverage on the OAPIN plan. For employees adding dependents, the City will contribute 90% toward the premium and the employee will be responsible for contributing 10% of the premium. The biweekly rates are as follows:

Enrollment Tier

Medical OAP

Medical OAPIN


Employee Only


$87.89


$0


Employee +1


$175.78


$39.34


Employee+2 or More


$281.24


$86.56

• Each employee and their dependents enrolled in the City's medical insurance plan shall have access to the City of Hollywood Employee Health Center, allowing them to conveniently and exclusively access services ranging from routine primary care, urgent care, preventative care, lab work, vaccines, pediatric care for ages 6 months and older, x-rays, health coaching, and much more. All services at the City's Employee Health Center are free and at no charge to the employee/dependent, with the City paying 100% of the cost of services.

• Each employee shall have the option of completing an annual comprehensive wellness physical through the City of Hollywood Employee Health Center with the costs of the visit paid for by the City, including a comprehensive medical evaluation, ultrasound imaging, cardio-pulmonary assessments, vision and hearing test, and extensive laboratory blood profiles.

• The City's medical insurance covers Regenexx services with copays based on plan tier. Regenexx is a minimally invasive, needle-based procedure that is an alternative to orthopedic surgery. It uses the body's own healing agents, offers lower risk, and reduces recovery times. Regenexx procedures treat a wide range of common joint injuries and degenerative joint conditions, such as arthritis, rotator cuff tears, ACL sprain or tear, and much more.

• Professional employees shall be provided with a group dental plan with $19.00 of the monthly premium costs paid by the City. There are three plan offerings. The biweekly rates are as follows:

Enrollment Tier

Dental DPPO Low

Dental DPPO High

Dental DPPO Buy UP


Employee Only


$5.17


$21.37


$25.11


Employee +1


$14.80


$40.68


$46.82


Employee+2or More


$23.69


$58.51


$66.86

• Professional employees shall have the option to purchase vision coverage through payroll deductions. Three plans are offered, and the biweekly rates are as follows:

Enrollment Tier

VSP Option 1

VSP Option 2

VSP Option 3


Employee Only


$2.36


$3.87


$4.44


Employee +1


$4.73


$7.73


$8.87


Employee+ 2 or More


$7.61


$12.45


$14.28

• Professional employees will receive from the City a "use it or lose it" Health Reimbursement Account annually. The amount to the employee is determined by the employee's medical enrollment status or if no coverage is elected then it will default to the lowest level. The level of the City contribution will be reevaluated once a year. The levels are: Single or no coverage = $400; Employee plus one = $600; and Employee plus two or more = $1000. This benefit is contingent upon the employee completing a biometric visit at the City's Employee Health Center. In addition, the employee may establish and contribute to a Flexible Spending Account.

• Professional employees shall be provided with term life insurance of $100,000 with all premium costs paid by the City. Employees shall have the option of purchasing additional term life insurance at group rates up to an additional maximum amount of $475,000.

• Professional employees shall receive pension benefits according to the provisions of The City of Hollywood Employees' Retirement Fund (COHERF) in Chapter 33 of the City's Ordinances which can be found in the online library Employees may choose to participate in the COHERF Pension Plan and contribute 8% pretax dollars biweekly with a seven-year vesting period, or employees may instead elect to enroll in a Defined Contribution (DC) plan or a hybrid plan. Click to retrieve a copy of the Summary Plan Description (SPD), and call the COHERF Pension Office for more information: View phone number on click.appcast.io.

• The City is a qualifying employer for the Public Service Loan Forgiveness Program. Full-time service at the City contributes to the 120 months of payment for certain federal student loans to be forgiven.

• Professional employees, who complete their probationary period and receive "satisfactory" or better Employee Performance Evaluations, shall be eligible to participate in the City Educational Reimbursement Program for job-related undergraduate and graduate course work. General employees should request approval prior to taking any courses. The City pays as follows to a maximum total of $3,000.00 for tuition annually:

Graduate and Undergraduate Graduate


Grade of B or better 100% reimbursement at State tuition rates


Grade of Pass 100% reimbursement at State tuition rates


Grade of C 50% reimbursement at State tuition rates
Employees will be eligible to receive 100% reimbursement for books with approval of the City Manager/designee.
Employees who receive benefits under this program, who voluntarily leave the City's employment within two (2) years of receiving such benefit, shall be responsible for reimbursing the City for the cost of this benefit.

• The City's award-winning wellness program, Hollywood Wellness, offers opportunities to earn incentives such as gift cards (taxable), gym reimbursements, iWatches, BBQ grills, water tumblers, lunch boxes, duffel bags, and other items for participating in wellness initiatives. Hollywood Wellness is powered by specific funding received by the City's Third-Party Administrator, Cigna, to improve the health and well-being of City employees, and may be discontinued or limited at any time based on availability of funds and discretion of HR Director. Some features of Hollywood Wellness include:

• Access to the BenTek Wellness Hub, where employees may earn gift cards for completing wellness activities such as preventative exams, dental exams, flu shots, health coaching, or for participating in wellness events such as health seminars and wellness challenges.
• Monthly health seminars/webinars, quarterly challenges, on-site health screenings, confidential counseling sessions, and communication campaigns.
• Access to free state-of-the-art fitness facilities throughout City Departments.
• Partnerships with local community vendors to offer reduced fitness memberships for employees, i.e., OrangeTheory Hollywood, YogaJoint Hollywood, and F45 Hollywood.
• Flexible Fitness Reimbursement Program to reimburse employees for fitness facility memberships after proof of consistent attendance and payment.
• Zen Room for employees to enjoy an ambiance of solitude, where they can refresh themselves with a massage, red light therapy, or just quiet time.
• A mobile lactation pod and dedicated lactation rooms throughout the City.

• Professional employees may enter into a Deferred Compensation Program through payroll deduction.
• Professional employees have the option of joining the Sun Credit Union.
• Professional employees have the option of participating in payroll Direct Deposit.
• Professional employees have the option of participating in the BeyondMed Plan for elective/cosmetic services, Pre-paid Legal/ID Theft Protection Plans, and AFLAC Plans through voluntary payroll deductions.
• Professional employees are eligible to participate in the City's Work/Life Assistance Program offering a wide range of services and support, including 10 free face-to-face or virtual visits with licensed counselors, 24/7 telephonic support, free 30-minute consultations with legal or financial advisers, online tools and webinars.

IMPORTANT NOTICE - This document 'BENEFITS SUMMARY', is intended only as a summary of some of the benefits employees may be entitled to as an employee of the City of Hollywood. This is NOT a legal document, does NOT represent any guarantees, and is subject to change at any time.
01


What is your highest level of completed education?

• GED
• High School
• Associate Degree
• Bachelor's Degree
• Master's Degree
• Doctorate
• None of the above

02


Which best describes your experience conducting research of available government and other grant sources?

• Less than 2 years of experience
• 2 to 5 years of experience
• 5 to 7 years of experience
• more tha 7 years of experience

03


Do you have experience writing, submitting, administering, monitoring, and ensuring compliance with grant contracts?

• Yes
• No

04


If you answered "yes" to number 3, describe your experience in detail. Include length of experience, scope of duties, and types of contracts. Enter N/A if not applicable.
Required Question