Executive Personal Assistant

Overview

The founder and CEO of a growing New York CPG brand is seeking a sharp, discreet, and highly organized Executive and Personal Assistant to be her right hand across both her professional and personal life. This is a rare hybrid role for someone equally at ease managing a fast-moving executive calendar in the office and bringing calm, order, and anticipation to a busy family household. The family already has a full time nanny.

The principal spends most of her time at the companys office in Brooklyn, sporadicly at the familys home in the FiDi, and travels internationally as needed You will be her single, trusted point of contact, keeping both worlds running seamlessly and coordinating the familys household team so that life at work and at home stays organized and simple. This calls for someone proactive and anticipatory, who takes ownership, protects the principals time and privacy, and operates with absolute discretion.

In the office (executive support)

Own a complex calendar across multiple time zones, prioritizing and protecting the principals time

Triage email and communications, draft correspondence, and make sure nothing falls through the cracks

Prepare for meetings: agendas, materials, briefings, and timely follow-ups

Coordinate domestic and international travel end to end, including itineraries, logistics, and visas

Manage expenses, invoices, and reporting, and liaise with finance as needed

Coordinate board, investor, and leadership meetings and their logistics

Track projects, deadlines, and action items, and keep the principal ahead of them

Be a warm, professional point of contact with the leadership team and external partners

At home (personal support)

Manage the family and personal calendar, syncing schedules across both parents and two school-age children

Book and coordinate personal appointments, family travel, and vacations

Handle household administration: bills, subscriptions, expense tracking, and record-keeping

Support school logistics, forms, activity sign-ups, and the childrens calendars

Help plan family events, dinners, hosting, and special occasions

Household coordination

Act as the single point of contact for the familys household team (nanny and housekeeper), so the family coordinates through one person rather than many

Help manage staff schedules, coverage, time off, and back-up care, and arrange occasional sitters

Liaise with the household payroll provider and keep records clean and compliant

Build and maintain simple household systems and a running household manual, so everything runs smoothly, including when the family travels

About you

-Strong mac user..no pcs used here

5plus years supporting a senior executive, founder, or private principal, ideally with a blend of corporate and private family experience

Exceptionally organized, proactive, and anticipatory, with a gift for staying two steps ahead

Absolute discretion and sound judgment with sensitive business, legal, and personal matters

Excellent written and verbal communication

Equally comfortable in a fast-paced startup office and a private family home

Tech-fluent (calendar, email, expense, and project tools; Google Workspace and Slack a plus)

Calm, resourceful, and unflappable under pressure, with genuine warmth and a family-first mindset

Flexible with hours around travel and time zones, and available for occasional travel if needed

Strong, verifiable references; legally authorized to work in the United States

2 weeks pto, 401k with a match, health insurance

4 days work in the office and 1 day flexmaybe working out of the principals home

Please send your resume and salary requirement if this sounds like the right fit.