Financial Services Administrator

Join a well-established and respected financial services organization as a Financial Services Administrator. This is a great opportunity to build a career within a stable, growth-oriented industry while playing a key role in delivering exceptional client experiences. Blending operations, coordination, and administrative support, you'll help keep daily activities running smoothly, support internal teams, and ensure clients receive the highest level of service. This role is ideal for someone who is organized, proactive, tech-savvy, and comfortable leveraging AI and emerging technologies to improve efficiency, streamline processes, and enhance team productivity. If you thrive in a fast-paced environment where attention to detail and follow-through matter, we'd love to connect with you.



Responsibilities:

• Serve as a primary point of contact for inquiries via phone, email, or in person
• Support onboarding processes by coordinating documentation and ensuring a smooth experience
• Maintain organized and accurate recordkeeping systems
• Use AI tools where they help you move faster and produce better work
• Process routine account activities, transactions, and updates (training provided)
• Monitor and track incoming and outgoing requests
• Follow up on outstanding tasks to ensure timely completion
• Coordinate with external partners or vendors to resolve issues
• Prepare materials, reports, and documentation for meetings
• Track and execute follow-up items from meetings
• Manage calendars, scheduling, and logistics
• Provide general administrative and operational support across teams as needed
• Assist with internal systems and tools setup
• Maintain accurate and up-to-date records
• Support periodic reviews, audits, or compliance-related tasks
• Follow established processes and procedures
• Utilize available technology and tools to improve efficiency and productivity
• Handle sensitive information with discretion and confidentiality

• Experience in financial services or a regulated industry strongly preferred
• Bachelor's degree or equivalent experience
• 2-3 years of experience in operations, administrative support, or a related field
• Proficient in AI tools such as Claude and ChatGPT
• Proficiency with Microsoft Office, including PowerPoint and Teams
• Proficient in Slack
• Strong communication skills, both written and verbal
• Excellent organizational and time management abilities
• Proficiency with common workplace tools (e.g., Microsoft Office, collaboration platforms)
• Ability to manage multiple priorities independently
• Experience with custodians like Schwab or similar platforms preferred
• Familiarity with account management or operational processes
• Interest in long-term career growth within the organization

• Competitive salary based on experience
• Health, dental, and vision insurance
• Retirement plan with employer match
• Paid time off and holidays
• Hybrid work flexibility, with some in-office presence required