Front Office Coordinator

Description

This is an onsite position at our Facility in Ferndale, WA.

This is a part-time position working 20–30 hours per week, Monday through Friday. The specific daily schedule is flexible and can be tailored to the individual hired, with work hours falling between 8:00 a.m. and 3:00 p.m.

SUMMARY

The Reception & Administrative Coordinator serves as the first point of contact for visitors, guests, and vendors while providing essential administrative and event support to ensure smooth day-to-day office operations. This role partners closely with the Executive Assistant to support organizational priorities.

The ideal candidate is professional, organized, service-oriented, and able to effectively manage a variety of tasks.

PRIMARY RESPONSIBILITIES

Reception & Front Desk

• Serve as the primary point of contact for visitors, guests, and vendors.
• Answer and direct incoming calls and manage the general email inbox.
• Process incoming and outgoing mail and packages.
• Coordinate visitor check-ins and conference room scheduling.
• Maintain a clean, organized reception area and ensure office supplies are stocked.

Event Coordination Support

• Assist with planning and executing company events, including monthly activities and the annual holiday party.
• Support event logistics and vendor communications including invitations, scheduling, catering, rentals, setup and cleanup.
• Maintain event timelines, checklists, and records to ensure organized and successful event execution.

Office & Administrative Support

• Provide administrative support for daily office operations.
• Assist with scheduling, document preparation, and data entry.
• Coordinate with building and facility contacts as needed.
• Partner with the Executive Assistant on delegated projects and administrative tasks.

Requirements

KNOWLEDGE AND SKILL REQUIREMENTS

• Ability to maintain professionalism, confidentiality, and a customer-service-oriented approach
• Ability to work independently while collaborating effectively with team members across the organization.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and Teams).
• Excellent organizational and time-management skills with strong attention to detail.

EDUCATION AND EXPERIENCE

• High school diploma or equivalent required; additional administrative or business coursework preferred.
• Minimum of 1-2 years of experience in a reception, administrative, office support, or customer service role.

WORKING CONDITIONS

This position is based in the reception area of a manufacturing facility and involves working independently for much of the day. The role requires regular interaction with employees and external contacts while maintaining a professional and welcoming office environment. Once or twice a year evening hour may be required to support company events and special functions.