Accounting/Administrative Specialist

Job Description

Job Description

We are looking for an Accounting/Administrative Specialist to support day-to-day financial and office operations for a wood and furniture manufacturing organization in Ashland, Virginia. This contract opportunity with permanent potential is ideal for someone who is comfortable balancing accounting tasks with administrative coordination in a fast-paced environment. The person in this role will help maintain accurate financial records, keep billing activity on track, and provide dependable operational support across the business.

Responsibilities:
• Process vendor invoices, verify supporting documentation, and coordinate timely payment activities to maintain strong accounts payable operations.
• Prepare customer invoicing, monitor incoming payments, and follow up on outstanding balances to support efficient accounts receivable management.
• Reconcile account activity by reviewing transactions, identifying discrepancies, and helping resolve variances in a timely manner.
• Maintain accurate financial records and assist with routine accounting tasks that contribute to reliable month-to-month reporting.
• Support billing administration by reviewing charge details, updating records, and ensuring information is complete and properly documented.
• Provide administrative assistance such as organizing files, managing communications, and helping keep office workflows running smoothly.
• Partner with internal teams to gather financial information, answer routine questions, and support day-to-day business operations.
• Assist with general recordkeeping and data entry to ensure accounting and administrative information remains current and accurate.• Experience supporting accounts payable and accounts receivable functions in an office or accounting environment.
• Working knowledge of billing processes, account reconciliation, and core accounting practices.
• Strong attention to detail with the ability to manage financial information accurately and consistently.
• Ability to organize multiple priorities, meet deadlines, and adapt to changing business needs.
• Comfortable performing both accounting-related duties and general administrative support responsibilities.
• Proficiency with standard office software and accounting systems used for transaction processing and record maintenance.
• Effective written and verbal communication skills with the ability to work collaboratively across departments.