Program Manager - AACFPA

Asian American Community Fund of PA Program Manager

The Asian American Community Fund of PA (AACFPA) is the first-ever statewide nonpartisan civic engagement organization directly advocating for the needs of Asian Pacific Islanders in PA. Built by Asian American community leaders across the state with a collective 50 years of experience advocating for our people, we build long-term political power and win justice for our communities.

This position is shared with our sibling entity, the Asian Pacific Islander Political Alliance (API PA), a separate 501(c)4, to whom the employee may also report and provide services consistent with the below duties on occasion.

Position Overview

The Program Manager reports directly to the Executive Director of the Asian Pacific Islander Political Alliance in providing organizing, coordination, and administrative support to help implement the goals and programs of the statewide Power Caucus. The Program Manager will also implement the Community Fund's Unity Grants and Fellowship Program and the annual SEED Fellowship. This includes working with AACFPA and API PA staff, members, community leaders, elected officials, and partner organizations in support of racial and economic justice in Asian American communities across the Commonwealth. This position is shared with our sibling entity, the Asian Pacific Islander Political Alliance (API PA), a separate 501(c)4, to whom the employee may also report and provide services consistent with the below duties on occasion.

Responsibilities:

The following responsibilities are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel classified in this manner. Duties, responsibilities, and activities may change at any time with or without notice.

Caucus Organizing & Development (40%)

• Conducting periodic 1-on-1s with current members of the Power Caucus to ensure understanding and alignment within the broader Caucus
• Onboarding new Caucus members
• Maintain tracking sheet of Power Caucus leaders' engagement, skills, and growth edges; strategize on making asks to increase Power Caucus leaders' solidarity, confidence, and skills
• Support Coordinating Committee with implementation of political education and other skills building trainings and series
• Participate in, and coordinate as appropriate, Power Caucus subcommittees
• Support Director and Coordinating Committee with facilitation of all-Caucus spaces as needed
• In concert with Caucus leaders, planning and implementing joint canvass days, phonebanks, textbanks, civic engagement outreach events as part of shared field planning: including consulting Caucus leaders; promoting, recruiting for events, and creating resources for Caucus leaders to recruit their leaders; launching and training at the events; and clean up and debriefing
• Coaching Caucus organizations on recruiting and managing their volunteers
• Execute and plan the annual Power Caucus retreat with support from the Coordinating Committee; plan logistical preparations including lodging, meals, materials, and other needs
• In collaboration with Data staff, support training, maintenance, and effective use of VAN and other political technology by Power Caucus members
• Supporting Caucus leaders to learn to plan and implement field outreach, and integrate lessons for more effective outreach from one event to the next

SEED Fellowship Program Coordination (20%)

• Coordinate the Strategy, Empowerment, Education, Development (SEED) Fellowship - a paid fellowship program designed for Asian American community members and leaders located in Southeast and Central Pennsylvania alongside the Organizing Director
• Coordination tasks include: managing training and political education sessions; and evaluating candidate performance

Unity Grants Program (25%)

• Coordinate the Community Fund's Arts & Culture Grants (Unity Grants) program
• Collaborate with other Community Fund and API PA staff to ensure implementation of voter registration and civic engagement programming through Grants Program
• Prospect new potential grantees as well as longer-term program staffing needs

Administrative and Operations Support (15%)

• Coordinate backend of re-granting and reimbursement process for Power Caucus
• Coordinate re-granting for Unity Grant Arts and Culture Program for two cycles in the year
• Coordinate onboarding and processing payroll of SEED fellows
• Provide grant reporting and administration support to Directors as needed

Preferred Qualifications:

• There is no formal education requirement for this position. Ideal candidates will have at least 4 years of community, issue, or electoral organizing experience, and at least 1 year of experience in a managerial role
• Demonstrated ability to build consensus, negotiate, and strategically disagree within a highly collaborative work environment, preferably with at least two years of experience working in a coalition, including experience facilitating and working within broad and diverse coalitions
• Personal or professional experience operating in and/or organizing Asian communities, particularly in community organizing or a multi-ethnic coalition context
• Understanding of and commitment to AACFPA's/API PA's values and program, or a strong willingness to learn
• Experience coordinating grant and fellowship programs for individuals and/or groups
• Experience with organizational technology and voter contact technology, including VAN, MiniVAN, Google Suite, peer-to-peer SMS, and predictive dialer platforms
• Ability to build trust and strong relationships with partners and allies across differences quickly, and to cultivate those relationships over the long term
• Demonstrated ability to think on your feet and grow quickly in your role, including the ability to adapt to new technology and platforms
• Ability to work independently and to drive and manage own workload; ability to manage several tasks/projects concurrently and prioritize work effectively by making and meeting team goals, and communicating/managing up effectively based on own capacity and collective priorities
• Open to a flexible schedule to accommodate community availability that can include evening or weekend hours, with the possibility of multiple times per month during key moments
• Access to a cell phone, a laptop or tablet, and a consistent internet connection required
• While aspects of this work can and will be conducted remotely, in-person activity will be required, as will regular access to transportation

Work Environment / Physical Demands:

This position is hybrid with travel required within Pennsylvania for in-person events and meetings regularly

Applicants should be able to work on a computer including sitting at a desk for extended periods of time with or without reasonable accommodation; manual dexterity to operate a keyboard; able to see or read a computer screen and printed material with or without vision aids; able to speak clearly and in audible tones on the phone and in-person and be understood by others; able to hear and understand speech, including on the phone; able to understand and follow oral and written instructions; able to occasionally lift objects weighing up to 10 pounds, etc.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Employment Terms:

This position is a full-time role at 40 hours per week and has a salary of $60,000-$63,000 annually. This position is exempt.

How to Apply:

Submit a resume and cover letter OR the following here: A bullet-point list of your relevant experience and skills, including paid and unpaid labor; A paragraph statement describing why you wish to work for AACFPA, what makes you the ideal candidate for this position, and what building Asian American political and civic power means to you

Applications will be reviewed as received. Please note that we can only accept applications through ADP. We are unable to consider applications submitted via email or by direct submission to platforms like Breezy, Indeed, ZipRecruiter, etc. The Asian American Community Fund of PA contracts with Resilient Strategies LLC for backend and operational support including hiring and employment. Resilient Strategies is an equal opportunity, affirmative action employer. Folks who are queer, trans, non-binary, Black, Indigenous, people of color, disabled, parents, are/have been system-impacted, are immigrants, and anyone who has experienced systemic oppression and/or gender-based violence are encouraged to apply. Pursuant of the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment.