Accounting Specialist

Compensation: $54,000 – $62,000 annually (Exempt) Benefits: Medical, Dental, Vision, PTO, and 401(k) About the Opportunity The ideal candidate will bring experience with project billing, a strong understanding of accounts payable processes, and the ability to manage multiple priorities while meeting deadlines. Position Summary The Accounting Specialist will be responsible for a blend of accounts payable, accounts receivable, project billing, and general accounting functions. This role plays a critical role in ensuring the accuracy of financial transactions, supporting project billing processes, and maintaining strong relationships with internal stakeholders and customers. Key Responsibilities Accounts Payable Process approximately 30–40 vendor invoices per week. Perform three-way matching of invoices, purchase orders, and receiving documentation. Review and verify invoice accuracy and coding. Assist with weekly payment processing. Maintain organized vendor files and documentation. Accounts Receivable & Project Billing Prepare and process monthly progress billings for construction projects. Review contracts and statements of work to ensure accurate billing based on contract terms. Coordinate with project managers to gather information required for percentage-of-completion billings. Process occasional time-and-materials billings. Track contract documentation and billing schedules. Respond to customer billing questions and make invoice adjustments as needed. Follow up on outstanding receivables and collection matters. General Accounting Perform monthly bank reconciliations. Reconcile corporate credit card activity. Maintain accurate accounting records within QuickBooks and related systems. Assist with month-end accounting activities as needed. Gather and organize documentation for contractors, customers, and compliance requirements. Process Improvement Identify opportunities to improve accounting workflows and procedures. Assist with system and process enhancements as the accounting department continues to grow and evolve. Support special projects and additional accounting functions as assigned. Qualifications Required 1+ year of project billing experience, preferably including progress billing or construction-related billing. 2+ years of accounts payable experience. Strong understanding of contract-based billing processes. Excellent organizational and time management skills. Ability to manage multiple priorities and consistently meet deadlines. Strong analytical and problem-solving abilities. Self-motivated with a willingness to take ownership of responsibilities. Preferred Experience in construction, subcontracting, or project-based accounting environments. Experience with process improvement initiatives or software implementations. Exposure to QuickBooks or similar accounting systems. Technical Skills QuickBooks or comparable accounting software. Microsoft Excel and Microsoft Office Suite. Experience working with payroll, project management, or ERP systems is a plus. This is an excellent opportunity for an accounting professional looking to grow their career in a stable, collaborative environment while gaining exposure to project-based accounting and operational finance. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers #J-18808-Ljbffr