Accounting Specialist

Ideation is a majority woman-owned promotional marketing agency based in Lake Oswego, Oregon. We partner with brands — from emerging startups to Fortune 500 companies — to design and deliver branded merchandise, corporate gifting programs, and fulfillment services that make a real impact. We’re a lean, collaborative team that moves fast, cares about quality, and takes pride in making our clients look exceptional. This is a small business environment. That means every person on the team has real ownership, real visibility, and real impact. If you're someone who wants to see exactly where your work goes and help shape how we operate, you'll fit right in. Responsibilities This is not a data-entry position. As our Billing & Finance Operations Specialist, you will own the full AP and AR cycle for Ideation — keeping our financial systems clean, accurate, and current across a multi-platform environment. You will work directly under the Finance & Operations Manager and serve as the independent anchor of the finance function day to day — running AR autonomously and supporting AP through to manager approval. We operate across a range of tools — commonsku, Bill.com, QuickBooks Online, multiple PO portals, payment gateways, and company e-commerce stores — and this role requires someone who can not only become fluent in these systems but proactively maintains and improves them. If a process doesn’t exist, you’ll write it. If something’s inefficient, you’ll own the fix. Core Competencies Accounts Payable Accounts Receivable Platform & Systems Management Office & Operations Process Ownership You're a Fit if You Own your work independently. You know what needs to happen next without being told, and you do it. Are genuinely comfortable with ambiguity. Small businesses evolve quickly — you adapt and help build the structure, rather than waiting for it. Are fluent in QBO and Bill.com. Experience with commonsku is a bonus; comfort learning new systems is a must. Like building systems, not just following them. You see an undocumented process and feel compelled to write it down. Are a warm, professional presence. You’re often the first person clients, vendors, and visitors interact with in our office — that matters to us. Communicate directly and proactively. If something is unclear or feels off, you say something rather than waiting. Qualifications Have 2–4 years of hands‑on AP/AR experience — or a shorter track record with demonstrable depth (internships, part-time bookkeeping, owner-operated business finance, etc.). Proficiency in QuickBooks Online and Bill.com. Comfort with Office 365, including Outlook and Excel. Strong attention to detail and follow-through — nothing gets dropped. Excellent communication skills for coordinating with vendors, clients, and the internal team. Ability to manage competing priorities in a fast-paced, lean environment. An Associate's degree in Accounting, Finance, or a related field is a nice-to-have — but we're more interested in what you've actually done than what's on your diploma. Equivalent hands‑on experience is equally considered. #J-18808-Ljbffr