Accounts Payable/Accounts Receivable Specialist

OMP is an entrepreneurial, vertically-integrated real estate operator and investor focused on identifying and capitalizing on high-potential industrial opportunities across dynamic markets in the Western US. Our team is lean, fast-moving, and committed to excellence. We seek passionate individuals who thrive in a self-directed but team-oriented environment and are excited to help build and shape our platform and be part of its future leadership. Position Summary: We are seeking an experienced, high-performing Accounts Payable & Receivables Specialist to support our dynamic real estate development and property management operations. This role manages end-to-end invoice processing, payment execution, vendor relations, bank uploads, and receivables posting across a diverse portfolio of properties, ensuring accuracy and timeliness within Sage, Yardi, and MRI systems Key Responsibilities: Accounts Payable Operations Handle high-volume construction, property management, and corporate invoices in Sage, Yardi, and MRI; manually enter and approve invoices Ensure invoices are recorded in the correct accounting period Identify and correct invoice errors with Property & Construction Management teams for entity codes, GL codes, or amounts Match invoices to checks, process weekly check runs, manage stop-payments and daily check logs Ensure hard copy accounts payable backup files are properly filed in the designated AP folders Research and respond promptly to vendor inquiries via email and phone Set up vendors with W-9s; deactivate outdated or duplicate accounts Prepare annual 1099/1096 forms Scan and archive invoice PDFs, organizing them per construction job cost reports Shred confidential paper documents per company policy Payment Processing & Banking Support Execute online payments for utilities, permits, and operational expenses; record manual checks promptly Upload Positive Pay files to online banking and resolve exceptions Process real estate tax payments on a quarterly, semi-annual, or annual schedule Maintain complete AP transaction backups for audit readiness Accounts Receivable & Reporting Post monthly tenant charges upon Property Manager approval, apply cash receipts, distribute accounts receivable activity reports & tenant ledgers to the Property Management Team Scan physical checks, electronically deposit them using Remote Deposit Capture (RDC) technology, and archiving digital copies of checks and bank deposit confirmations securely Follow up with PM team on partial tenant payments and determine appropriate charge allocations Archive AR backup documentation to the shared drive to support audit requirements Serve as a proactive team player; adapt to changing priorities and workflows in a fast-paced environment Proactively identify and implement process improvements to enhance efficiency and controls Qualifications: High school diploma required; Associate's degree in Accounting, Finance, or related field preferred 2-3 years of AP/AR experience in real estate development or property management Proficiency with Sage, Yardi, MRI, and online banking portals (Positive Pay, check-run procedures) Advanced Excel skills and 10-key proficiency with high accuracy and speed Proven experience preparing 1099/1096 forms and high-volume invoice processing in fast-paced environments Ability to work independently with minimal supervision, prioritize multiple tasks, and meet deadlines Strong analytical/problem-solving abilities and professional demeanor handling sensitive financial information Exceptional attention to detail, organizational skills, and effective communication within cross-functional teams Working Conditions: This is a full-time, salaried, Monday through Friday, office-based position located in the South Bay region of Los Angeles County, California. The role operates in a fast-paced environment requiring strong multitasking and deadline-management skills. May be required to work occasional extended hours during month-end closing and busy construction phases. The position involves regular interaction with vendors, Property Managers, Construction teams, and accounting staff. Candidates should have a reasonable commute of up to one hour to our office OMP is an Equal Opportunity Employer and offers an extremely competitive salary package which includes excellent base salary, Medical/Dental/Vision. OMP is a drug free workplace. All candidates must undergo a drug test and background check including DMV and criminal records. #J-18808-Ljbffr Overton Moore Properties, Inc.