Executive Operations Coordinator

Executive Support and Events Logistics

Supporting the Office of the CEO

Core Responsibilities

Event Operations & Execution Support

• Support operational execution of major executive and corporate events, including:
• Empowering Beyond
• Golf and Partner Connect
• VIP receptions and client experiences
• Coordinate event logistics and onsite execution support
• Assist with venue coordination and vendor management
• Support catering, F&B coordination, and hospitality logistics
• Coordinate event materials, supplies, and shipment logistics
• Serve as an onsite operational support resource during events

Workshop & Office Event Coordination (at El Segundo Office)

• Coordinate workshops and executive sessions hosted at the office
• Reserve and prepare meeting spaces and hospitality requirements
• Coordinate catering, supplies, and attendee logistics
• Support setup, breakdown, and execution of office-hosted events
• Ensure smooth operational delivery and professional guest experience

SoFi Suite & Hosted Client Experiences

• Coordinate logistics for SoFi Suite events and hosted engagements
• Support guest management and hospitality coordination
• Manage invitations, confirmations, and onsite coordination
• Coordinate food, beverage, and entertainment logistics

Executive Logistics & Hospitality Support

• Transportation and logistics including pickups/drop-offs at airport, meetings, etc. for:
• Avasant's CEO
• Avasant Senior Executives
• Executive guests
• Support restaurant reservations and hospitality arrangements
• Assist with personal errands and coordination tasks as needed
• Coordinate pickups, deliveries, and operational errands related to executive activities

Ideal Candidate Profile

Key Characteristics

• Highly organized and detail-oriented
• Strong hospitality and executive presence
• Ability to operate in high-pressure and fast-paced environments
• Strong discretion and professionalism
• Excellent communication and coordination skills
• Flexible and responsive outside traditional working hours when required
• Ability to support early morning, evening, or weekend events when required
• Comfortable handling both operational logistics and executive-facing responsibilities

Preferred Experience

• Executive support or executive operations experience
• Event coordination or hospitality experience
• Vendor management and logistics coordination
• Experience supporting C-level executives preferred
• Experience coordinating VIP guests and executive travel/logistics is a plus