Admin Assistant 3 - Autopsy

Admin Assistant 3

Working Title - Admin Assistant 3 - Autopsy

Position Grade - 08

Position Summary - The Office of the Medical Investigator (OMI), a nationally accredited program within The University Of New Mexico School Of Medicine Department Of Pathology, is seeking a highly organized and experienced Administrative Assistant 3 to support complex operational, educational, and programmatic functions. OMI investigates deaths across New Mexico that are sudden, violent, untimely, or unexpected and serves families, communities, and legal partners with professionalism and compassion. This position plays a critical role in supporting departmental operations, coordinating projects, and maintaining structured workflows that support both administrative and medical educationrelated initiatives. The ideal candidate thrives in a fast-paced environment, demonstrates strong independent judgement, and brings advanced experience with Smartsheet's and data-driven tracking systems.

Key Responsibilities:

• Oversees and/or performs a range of diverse administrative activities for the morphology department.
• Serves as a central point of liaison with faculty pathologists and medical trainees in the resolution of a variety of day-to-day matters concerning the morphology department.
• Assists in entering outside testing requisitions into case management system and associated paperwork required to maintain chain-of-custody.
• Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives.
• Researches information, compiles statistics, gathers data and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.
• Monitors, reconciles, and assists with uploading reports into the case management system.
• Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.
• Provides administrative assistance with staff searches, as appropriate, to include logging employment applications and coordinating interview logistics.
• Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and/or travel arrangements, as required.
• Establishes, updates, and maintains unit's files, inventories, and records; implements and maintains data management systems, as required.
• Performs miscellaneous job-related duties as assigned.

Conditions of Employment - If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required. Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement. All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications - High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications - Ability to communicate effectively and professionally both orally and in writing Experience supporting medical education, academic programs, or healthcare operations. Knowledge of University or academic medical center environments. Experience creating dashboards, automated workflows, and reporting tools. Strong written communication skills and ability to support leadership-level initiatives. Experience in handling evidence and highly confidential information. Experience working in the death industry. Knowledge of anatomy, physiology, and/or kinesiology.

Campus - Health Sciences Center (HSC) - Albuquerque, NM

Department - Office of the Medical Investigator (389A)

Employment Type - Staff

Staff Type - Regular - Full-Time

Status - Non-Exempt

Pay - Hourly: $18.09 - $23.27

Benefits Eligible - This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for more information.

ERB Statement - As a condition of employment, eligible employees working greater than.25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required - Yes

For Best Consideration Date - 4/21/2026

Eligible for Remote Work

Application Instructions - Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Please provide a cover letter, resume, three professional references, and transcripts from your highest level of education completed.