Accounts Payable/Accounts Receivable Specialist

Job Description

Accounts Payable / Accounts Receivable Specialist – Construction Accounting

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Location: Sevierville, TN | Schedule: Monday–Friday, 8:00 AM–5:00 PM | Type: Full-time, on-site

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Pay: $20+/hour Based on Experience

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About Us

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We're looking for an organized, detail-oriented AP/AR Specialist to join our accounting team and help keep our projects running smoothly from the first invoice to final closeout.

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About the Role

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Reporting to the Controller, you'll handle both accounts payable and accounts receivable for our construction projects. You'll process vendor and subcontractor invoices, prepare progress billings, track retainage and job costs, and work closely with our project managers to keep every job financially on track.

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What You'll Do

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Accounts Payable

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• Process vendor and subcontractor invoices accurately and on time
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• Match invoices to purchase orders and receiving documents, and obtain project manager approvals
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• Prepare weekly check runs and ACH payments
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• Maintain vendor files, including W-9s, certificates of insurance, and lien waivers
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• Reconcile vendor statements and resolve discrepancies
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Accounts Receivable

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• Prepare customer invoices, progress billings, and AIA pay applications
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• Track change orders, retainage, and contract balances
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• Apply customer payments and monitor aging reports
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• Follow up on past-due accounts while maintaining strong customer relationships
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Construction Accounting

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• Set up new jobs and maintain job files
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• Verify job cost coding for labor, materials, equipment, and subcontractors
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• Track committed costs, purchase orders, and subcontracts
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• Provide job cost reports and financial information to project managers
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General Support

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• Reconcile credit card statements and expense reports, and assist with bank reconciliations
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• Answer incoming calls and provide administrative support
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• Assist with payroll documentation and management reporting
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• Recommend process improvements
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What We're Looking For

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• 2–5 years of accounts payable and/or accounts receivable experience
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• Construction accounting experience strongly preferred, including progress billing, retainage, and job costing
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• Experience with accounting software such as Sage, QuickBooks, ServiceTitan, or similar
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• Proficiency in Microsoft Excel, Outlook, and Office
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• Strong attention to detail, organization, and time management
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• Clear, professional communication with vendors, customers, and project teams
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