Payroll Specialist

Position Summary:

The Payroll Specialist is responsible for accurately processing payroll, maintaining employee time and attendance records, and ensuring compliance with payroll policies, procedures, and applicable regulations. This position also provides HR support through employee relations, benefits administration, onboarding, recordkeeping, and other HR-related administrative functions.

Essential Duties and Responsibilities:

• Manage end-to-end payroll operations, ensuring accurate and timely processing of weekly and bi-weekly payrolls, including calculation, verification, and entry of employee compensation, time records, and other payroll-related information.

• Maintain payroll system data, including wages, salaries, commissions, bonuses, deductions, garnishments, benefits, paid leave, holidays, shift differentials, tax withholdings, and other compensation details.

• Prepare, reconcile, and submit required federal, state, and local payroll tax filings, deposits, and reports, including quarterly and annual returns and year-end reporting, ensuring compliance with applicable deadlines and regulations.

• Monitor payroll tax laws, employment regulations, and government reporting requirements; maintain accurate tax setup and administer required filings, unemployment reporting, wage garnishments, child support orders, and other legally mandated deductions and payments.

• Reconcile payroll registers, tax withholdings, benefit deductions, general ledger accounts, bank statements, and other financial records; investigate and resolve discrepancies and coordinate payroll-related financial reporting with Finance.

• Manage payroll adjustments and corrections, including replacement checks, direct deposit issues, retroactive pay, overpayments, employee separations, and other payroll discrepancies, ensuring accurate and timely resolution.

• Administer year-end payroll activities, including balancing wages and tax withholdings, reconciling payroll accounts, verifying employee tax information, preparing required tax forms, and distributing employee statements.

• Establish, maintain, and document payroll procedures and internal controls to ensure accuracy, protect confidential information, support audit readiness, and comply with company policies and regulatory requirements.

• Administer payroll systems and related processes, including maintaining employee and tax data, coordinating system updates, testing changes, troubleshooting issues, and working with payroll vendors and technical support as needed.

• Maintain accurate, complete, and confidential payroll records in accordance with company policies, applicable regulations, and record retention requirements.

• Coordinate payroll-related activities with HR, Finance, Benefits, and management, including employee status changes, compensation updates, timekeeping, leave, benefits deductions, and other transactions affecting payroll.

• Respond to employee, management, and government agency inquiries regarding payroll, taxes, deductions, and reporting; resolve complex issues, monitor regulatory changes, and identify opportunities to improve payroll accuracy, compliance, and efficiency.

• Support HR administration by maintaining accurate and confidential employee records, HRIS data, personnel documentation, and reports in compliance with company policies and applicable regulations.

• Assist with recruitment, onboarding, employee transitions, benefits administration, and general HR support, including coordinating related documentation, responding to employee and management inquiries, and supporting HR programs, policies, and procedures.

• Perform other duties as assigned.

Qualifications:

• Strong attention to detail with excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment.

• Ability to analyze information, solve problems, and make sound decisions while meeting deadlines.

• Working knowledge of general accounting principles, chart of accounts, and intercompany transactions.

• Proficiency with Microsoft Office applications, particularly Excel, and experience using payroll systems.

• Ability to maintain confidentiality and accuracy when handling sensitive employee and payroll information.

• Strong communication skills with the ability to work independently and collaborate effectively with internal teams.

Education and Experience:

• Bachelor’s degree in Business Administration, Human Resources, Accounting or a related field preferred.

• Minimum of five years of payroll processing experience with demonstrated experience managing end-to-end payroll processes preferred.

• Experience supporting human resources functions, including employee relations, recruitment, HR administration, benefits, and compliance preferred.

• Experience with payroll systems and payroll processing in a manufacturing environment preferred.

• Experience with UKG Ready preferred.

Physical Demands:

• Regularly communicate and exchange accurate information with employees, customers, and other stakeholders.

• Frequently remain in a stationary position and occasionally move throughout the facility.

• Occasionally climb stairs or navigate different areas of the workplace.

• Occasionally lift, move, or transport items weighing up to 20 pounds.

• Requires the ability to perform close and distance visual tasks, distinguish colors, and adjust focus to complete job responsibilities.

Work Environment:

• Position will function in an open office environment with many distractions throughout the day.

• The noise level in the work environment is occasionally loud.

• When accessing manufacturing areas, requires the use of appropriate personal protective equipment (PPE), including safety glasses and safety shoes.

NOTICE:

OMT-Veyhl USA Group of companies is committed to providing access, equal opportunity, and reasonable accommodation for qualified applicants in all employment decisions.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change or new ones may be assigned at any time with or without notice.