Human Resources Specialist

HR Specialist

At Sephora, beauty is about feeling seen, valued, and empowered, individually and collectively. It is connecting deeply with others, celebrating diversity and inclusivity, unlocking your potential, and making a difference every day. Together, we belong to something beautiful.

As an HR Specialist, you will perform a wide variety of human resource activities tied to the employee life cycle. Additionally, you work closely with leaders to streamline workflows, conduct audits, and deliver reports, all while supporting employee engagement and onboarding initiatives. You'll collaborate with a dynamic HR team, serve as a trusted resource for confidential matters, and ensure that best practices are upheld across the DC.

Essential functions of the job include:

• Leave Administration
• Serve as a point of contact for workers compensation claims, ensuring that documentation and follow-up actions meet company standards
• Support administration of Leave of Absence requests, accommodation requests, and maintain communication with associates to ensure smooth employee transitions back to work
• Assist employees with benefits, open enrollment, and other general support inquiries by delivering clear, accurate responses and partnering on escalated inquiries as needed
• Manage unemployment claims, compiling supporting documentation and tracking progress to resolution
• Data & Report Management
• Extract data from various systems and create regularly scheduled and on-demand reports to support operations and HR team
• Conduct periodic audits of HR files and records to ensure all required documents and collected, filed, and maintained
• Process employee changes, such as internal movement, termination, and other status changes
• Maintain employee data accuracy
• Ensuring Compliance
• Collaborate with MRO in post-accident and pre-employment screening processes
• Ensure timely processing of I-9 reverification, as needed
• Maintain up-to-date knowledge in HR trends, regulatory changes, best practices, and new technologies to inform policy recommendations and maintain regulatory compliance
• Maintain compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance
• General HR Support
• Provide employee support as needed to frequently asked questions regarding policies, benefits, hiring processes, and payroll, escalating more complex inquiries as needed
• Assist with internal communications, employee recognition programs, and incentive initiatives, fostering a positive workplace environment
• Support conducting New Hire Orientation sessions as needed
• Support processing payroll and assisting with daily timekeeping inquiries as needed
• Perform other duties as assigned

We would love to hear from you if you have:

• 2+ years of related Human Resources experience, preferably in a distribution center or manufacturing facility
• Proficiency with Microsoft Office Suite, HRIS (e.g. Dayforce and SharePoint)
• Proficiency with or the ability to quickly learn the organization's HRIS and talent management systems
• Ability to act with integrity, professionalism, and confidentiality
• Thorough knowledge of current employment-related laws and regulations
• Excellent verbal and written communication skills
• Excellent interpersonal, negotiation, and conflict resolution skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines with limited supervision
• Strong analytical, problem-solving, and decision-making skills
• Ability to prioritize tasks and to work independently
• Ability to raise issues proactively and in a timely manner
• Successfully model teamwork and demonstrate a collaborative approach when working with staff, associates, and management
• Must be flexible and adaptive to respond to a fast-paced environment proactively
• Maintain a flexible work schedule and adhere to the requirement of working any designated shift and overtime as requested per business and operational needs

What you'll get:

The target hourly pay for this position is $27.00 - $30.50. The actual hourly pay offered depends on various factors, including starting wages competitive to the market for similar roles; relevant qualifications and experience; and other legitimate, non-discriminatory business factors specific to the position and/or geographic location. Certain work schedules may also be eligible for shift differential pay. This job will be posted for a minimum of 5 days.

• Caring Community . Thrive in a supportive, mentorship-driven environment where you're valued, connected, and empowered. Our leadership ensures you have the guidance and encouragement needed to flourish in a fast-paced DC role.
• Fulfilling Path . We invest in you, not just your role, with opportunities to learn, innovate and lead.
• Meaningful Work . Your work creates real impact. With every decision leading to thousands of shipments, you bring beauty to life for our clients.

Rewards as unique as you:

• Health . Thrive on and off the floor with healthcare plans that fit you and your family medical, dental, and vision coverage. Sephora also fully covers our employees' disability and life insurance.
• Wealth . To help you save for your future, we offer a competitive 401k with 4% match as well as FSA and HSA programs.
• Balance . Recharge and reconnect! Enjoy paid time off, sick paid time off, protected leave, and fun culture moments that bring our team together like group led stretches, BBQs, and special dress-up days to keep you energized and connected.
• Growth . At Sephora, you'll find the support needed to turn your role into a lasting career. We provide access to development programs, mentorship, tuition reimbursement and in-house training, ensuring you grow.
• Perks . Love what you do, love what you get! Enjoy 30% discount on all merchandise/services, opportunities for gratis, and flash sale discounts to LVMH brands.
• Support . Join a team that truly cares with free mental health and financial coaching resources with 24/7 access to Modern Health and Financial Finesse. Plus, volunteer and donation matching.

Sephora values a diverse and inclusive workplace and considers all applicants without regard to sex, pregnancy, race, color, national origin, gender (including gender identity and gender expression), age, religion, sexual orientation, military/veteran status, disability, or any other protected category. Sephora is committed to providing reasonable accommodation to applicants with disabilities or other medical conditions.

Sephora will consider all qualified applicants, including those with arrest and conviction records in a manner consistent with the requirements of all applicable laws, including the Los Angeles Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.