Payroll Specialist

Payroll Specialist

Our client is looking for an experienced Payroll Specialist to oversee end-to-end payroll administration for multiple business entities. This role requires a highly organized professional who can manage payroll with precision, maintain strict confidentiality, and collaborate effectively across HR, Finance, and leadership teams. The ideal candidate is detail-oriented, analytical, customer-focused, and dedicated to maintaining compliance while continuously improving payroll processes.

Key Responsibilities

• Manage full-cycle biweekly payroll processing for approximately 1,000 employees across the U.S. and Canada, including regular wages, incentive pay, commissions, bonuses, benefit deductions, taxes, and garnishments.
• Review and validate employee time records, ensuring compliance with applicable labor laws, company policies, and payroll procedures.
• Process employee lifecycle changes such as new hires, promotions, transfers, terminations, and compensation updates.
• Ensure payroll activities comply with federal, state, provincial, and local regulations, as well as company policies.
• Prepare payroll reconciliations, reports, and supporting documentation for internal stakeholders and audits.
• Serve as a point of contact for payroll-related questions from employees and partner with HR, Accounting, Benefits, and Finance to resolve discrepancies.
• Coordinate payroll tax registrations, filings, garnishments, and other statutory requirements across multiple jurisdictions.
• Assist with year-end payroll activities, including tax reporting and accrual reconciliations.
• Support internal and external audits by maintaining accurate payroll records and documentation.
• Work closely with payroll vendors and system administrators to ensure payroll systems remain accurate and up to date.
• Identify opportunities to streamline payroll operations, strengthen internal controls, and improve overall efficiency.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related discipline, or an equivalent combination of education and payroll experience.
• Strong understanding of payroll tax regulations, wage and hour laws, garnishments, and payroll compliance requirements.
• Excellent analytical, organizational, and problem-solving skills with exceptional attention to detail.
• Ability to manage sensitive information with discretion while delivering outstanding internal customer service.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.