Receptionist / Office Administrator

Overview:Mr. Greens has proudly grown into one of the largest privately-owned produce distributors in Florida. With deliveries 365-days a year, 7-days a week and multiple runs per day, Mr. Greens has set the gold standard for service. Mr. Greens serves a large variety of clients, including restaurants, hotels, country clubs, caterers, grocery stores and retail outlets.Position SummaryThe Receptionist / Office Administrator serves as the first point of contact for visitors, customers, vendors, and employees while providing comprehensive administrative support to ensure efficient day-to-day office operations. This role requires excellent customer service skills, strong organizational abilities, professionalism, and the capability to manage multiple priorities in a fast-paced environment.Essential Duties and ResponsibilitiesFront Desk & ReceptionGreet visitors, customers, vendors, and employees in a professional and welcoming manner.Answer, screen, and direct incoming phone calls promptly and courteously.Manage visitor sign-in procedures and maintain visitor logs.Receive, sort, and distribute incoming mail, packages, and deliveries.Coordinate outgoing mail, courier services, and shipping requests.Maintain the appearance and organization of the reception area and common spaces.Administrative SupportProvide administrative support to department managers and leadership teams.Schedule meetings, conference rooms, and company events as needed.Maintain employee directories, office contact lists, and organizational paperwork.Prepare correspondence, reports, spreadsheets, presentations, and internal communications.Assist with filing, recordkeeping, document management, and data entry.Maintain confidentiality of company and employee information.Office OperationsMonitor and order office supplies, ensuring appropriate inventory levels.Coordinate office equipment maintenance and service requests.Assist with vendor relationships and office service providers.Support onboarding activities for new employees, including preparing workspaces and materials.Coordinate company lunches, meetings, and special events as requested.Maintain office organization and ensure an efficient and professional work environment.Human Resources & Employee SupportAssist Human Resources with onboarding documentation and employee forms.Support employment verification requests and personnel file maintenance.Assist with scheduling interviews and coordinating candidate visits.Serve as a resource for employees requiring administrative assistance.Customer ServiceRespond to general inquiries from customers, vendors, and employees.Direct inquiries to the appropriate department for resolution.Maintain a positive and professional image of the company at all times.QualificationsEducationHigh School Diploma or GED required.Associate degree in Business Administration or related field preferred.ExperienceMinimum of 2 years of receptionist, administrative assistant, office coordinator, or related experience preferred.Experience working in a fast-paced office environment.Previous experience supporting multiple departments is a plus.Knowledge, Skills, and AbilitiesExcellent verbal and written communication skills.Strong customer service and interpersonal skills.Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).Strong organizational and time management skills.Attention to detail and accuracy.Ability to manage multiple priorities and meet deadlines.Professional appearance and demeanor.Ability to maintain confidentiality and handle sensitive information.Bilingual English/Spanish preferred.Physical RequirementsProlonged periods of sitting, standing, and working on a computer.Ability to occasionally lift and carry items up to 25 pounds.Ability to move throughout the office as needed.Work EnvironmentPrimarily office-based environment.Frequent interaction with employees, customers, vendors, and visitors.Standard business hours with occasional flexibility required to support business needs.Key CompetenciesCustomer FocusProfessionalismCommunicationOrganizationTime ManagementProblem SolvingAttention to DetailAdaptabilityReliabilityTeamworkBenefits:Health insurance401(k)Paid time offVision insuranceHealth savings accountDental insuranceLife insuranceEmployee assistance programDisability insurancePaid holidaysWeekly payroll #J-18808-Ljbffr