Office Administrator

Office Administrator Location: Marlborough, MA, US Experience: Mid Level Salary: $20 - $27 per hour Job Details Financial Administration & Billing Generate, review, and send client invoices while tracking outstanding accounts receivable. Expense tracking: Reconcile credit card statements and receipts for the President's executive expenses. Financial data entry: Maintain precise records of payments, billing cycles, and budget allocations. Dispute resolution: Address and resolve client billing discrepancies or payment inquiries efficiently. Document Preparation & Reporting (Word & Excel) Spreadsheet management: Create, update, and maintain complex Excel spreadsheets to track company metrics, project statuses, and financial logs. Data analysis: Utilize advanced formulas, pivot tables, and formatting tools to generate scannable financial and operational reports. Document drafting: Prepare professional correspondence, memos, and executive contracts using Microsoft Word. Template creation: Standardize company forms, letterheads, and report layouts to ensure brand consistency. Executive Support & Coordination Calendar management: Organize and maintain the President's daily schedule, including meetings and travel. Communication gatekeeping: Screen and prioritize incoming emails, phone calls, and mail directed to the executive office. Meeting preparation: Assemble agendas, compile background research, and take detailed minutes during executive sessions. File organization: Establish and maintain secure digital and physical filing systems for confidential corporate data. Required Skills & Qualifications Software proficiency: Advanced skills in Microsoft Office (Word, Excel, and Outlook) and billing software (e.g., QuickBooks, FreshBooks). Attention to detail: Exceptional accuracy in entering financial data and proofreading executive documents. Communication skills: Strong written and verbal communication style suited for interacting with C-level executives and clients. Discretion: Proven ability to handle highly confidential business, financial, and personal information safely. A bit about us: We're a heavy haul trucking company with over 30 years in business. Why join us? We offer the best of both worlds: the stability of a well-established transportation company and the culture of a locally owned business. Employees are part of a safety-focused, award-winning organization with strong local roots, opportunities for growth, and a team that takes pride in delivering exceptional service. #J-18808-Ljbffr