Bookkeeper / Accounts Receivable Associate

Bookkeeper / Accounts Receivable

We are seeking a detail-oriented accounts receivable specialist to join our team. This role is responsible for managing customer accounts, processing payments, maintaining accurate financial records, supporting collections efforts, and ensuring the timely and accurate handling of invoicing and account transactions.

Key Responsibilities:

• Review sales orders and customer purchase orders to verify billing information, payment terms, tax status, and account details.
• Monitor customer accounts to ensure orders are approved for shipment.
• Review shipping documentation for accuracy.
• Generate and distribute invoices via mail and electronic submission.
• Maintain and update shipping logs and related records.
• Process, verify, and apply customer payments.
• Maintain organized accounts receivable files and documentation.
• Investigate and resolve billing discrepancies and account issues.
• Assist with intercompany account confirmations and reporting activities.
• Conduct collection efforts to ensure timely payment of outstanding balances.
• Set up new customer accounts within the ERP system.
• Perform credit reviews and credit checks for new and existing customers.
• Collect and maintain tax exemption certificates and update records accordingly.
• Prepare account analyses and support financial reporting needs.
• Generate weekly, monthly, and quarterly reports.
• Assist with consolidated reporting activities.
• Maintain daily banking transaction reports and perform bank reconciliations.
• Monitor and respond to department email communications.
• Prepare and post journal entries as needed.
• Provide support to accounts payable functions when necessary.
• Participate in cross-training opportunities and assist in other accounting areas as needed.

Qualifications:

Experience:

• 1–3 years of experience in accounts receivable, accounting, bookkeeping, or a related financial role.
• Experience with collections, invoicing, payment processing, and account reconciliation preferred.

Education:

• High school diploma or equivalent required.

Skills & Attributes:

• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to identify and resolve discrepancies.
• Comfortable working with financial systems and databases.
• Strong communication and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Knowledge of accounts payable functions is a plus.
• Willingness to learn and support other areas within the accounting department.