Project Management Coordinator

PMO Coordinator

At Thorlabs, we design and manufacture components, instruments, and systems that transform the world by identifying, enabling, and accelerating key photonics (i.e., light-based) technologies. Backed by a dedicated workforce of more than 3,000 employees worldwide, Thorlabs contributes to cutting-edge research and real-world innovation.

Whether you're early in your career or bringing years of experience, you'll find opportunities to grow, take ownership, and make meaningful contributions from day one. We know every employee brings unique talents and perspectives that fuel our success, and we seek driven individuals who are excited to make an impact in a fun, fast-moving culture.

The PMO Coordinator, as part of the Project Management Office (PMO), works closely with business, operations, and technology leaders across the company to support critical transformation projects that advance Thorlabs' strategic vision. This is a learning-focused role with strong mentorship from senior project managers and leaders, offering broad exposure to strategic initiatives across the company. Although the position is based in Newton, NJ, occasional travel to other Thorlabs locations may be required.

Assist with the creation and maintenance of project plans, schedules, RAID logs (risks, assumptions, issues, dependencies), and status reports.

Provide management with timely and accurate project information, metrics, and reporting (e.g., dashboards, summary updates).

Help coordinate day-to-day project activities, including scheduling meetings, tracking action items, and following up with stakeholders.

Communicate project outcomes, decisions, and next steps clearly and in a timely manner to relevant stakeholders.

Contribute to the development and execution of change management and communication plans (e.g., stakeholder decks, FAQs, training announcements).

Work with business partners to help assess, track, and report on the financial and operational benefits of project efforts.

Perform project tasks that may have limited established guidelines, using judgment to escalate questions or issues as needed.

Provide basic training and guidance on project processes and tools; serve as a liaison to other departments where appropriate.

Prepare and maintain project documentation, including technical summaries, case studies, and training materials.

Support continuous improvement activities to address short- and long-term operational challenges.

Assist in the development and documentation of process models and process maps.

Help facilitate the setting of priorities, objectives, goals, and metrics for projects, and support ongoing monitoring and control.

Ensure a project plan is documented, agreed, and maintained for assigned initiatives.

Capture and share lessons learned and best practices from projects to support PMO maturity.