Accounting & Administrative Coordinator (Hospitality - Restaurant/Bar)

Accounting & Administrative Coordinator (Hospitality – Restaurant/Bar) Accounting & Administrative Coordinator Position Summary We’re seeking a detail‑oriented and proactive Accounting & Administrative Coordinator with experience in the restaurant and bar industry. This blended role supports day‑to‑day financial operations, administrative workflows, and system management across the business. The ideal candidate is a self‑starter who is comfortable working independently, troubleshooting issues, and optimizing processes using hospitality‑focused tools. Key Responsibilities Manage daily sales reconciliation and ensure accuracy between POS (Toast) and accounting systems Process accounts payable and receivable, including vendor payments and invoice tracking Maintain and support bookkeeping in QuickBooks Online (QBO) Assist with financial reporting, budgeting, and cost control Monitor cash handling procedures and investigate discrepancies Work closely with ownership/management on financial insights and operational improvements Inventory & Cost Management Oversee inventory tracking using systems like MarginEdge Reconcile inventory counts, food/beverage costs, and variances Collaborate with kitchen/bar teams to maintain accurate product costing Identify opportunities for waste reduction and margin improvement Administrative & Operations Support Maintain organized records, documents, and compliance files Support payroll coordination and HR administrative tasks (onboarding paperwork, tracking, etc.) Interface with vendors, service providers, and internal teams Assist with operational reporting and KPI tracking Systems & Technology Management Administer and troubleshoot POS ( Toast ) and related third‑party integrations Maintain and optimize workflows across accounting, inventory, and event systems Serve as the go‑to resource for resolving technical/system issues Recommend and implement process improvements leveraging technology Event & Marketing Support Manage or assist with event coordination using tools like SpotHopper Support event tracking, bookings, and reporting Coordinate with marketing and operations for promotions and special events Qualifications 2+ years of experience in restaurant/bar or hospitality operations (required) Hands‑on experience with: POS systems such as Toast Inventory platforms like MarginEdge Accounting software ( QuickBooks Online preferred ) Event tools such as SpotHopper (or similar) Strong understanding of hospitality financial workflows (sales, COGS, inventory, labor) Proficient in Excel/Google Sheets and reporting tools Key Skills & Attributes Self‑starter with the ability to work independently and prioritize tasks Strong problem‑solving and troubleshooting mindset High attention to detail and organizational skills Ability to communicate effectively across departments Comfortable in a fast‑paced, dynamic hospitality environment Tech‑savvy and adaptable to new systems Preferred (Nice to Have) Experience in multi‑unit restaurant operations Familiarity with payroll systems and HR administration Knowledge of local compliance and reporting requirements for hospitality Why Join Us Work at the intersection of finance, operations, and hospitality Opportunity to streamline systems and make a measurable impact Collaborative and energetic restaurant/bar environment #J-18808-Ljbffr Tomballchamber