Office Coordinator

Office Coordinator

We are seeking an Office Coordinator to join our client in The Woodlands. Great opportunity with competitive pay and benefits, 401k, and PTO. This position is fully on site.

Key Responsibilities

• Welcome and support visitors, clients, and employees with a professional and friendly demeanor.
• Manage incoming calls by answering, routing, and screening as appropriate.
• Oversee incoming and outgoing mail, deliveries, packages, and courier coordination.
• Ensure the office, including shared spaces and break areas, remains tidy, organized, and presentable.
• Purchase and replenish office supplies, beverages, snacks, and other refreshments as needed.
• Coordinate building maintenance needs and act as the primary contact for vendors, property management, and facility services.
• Support the planning and execution of meetings, company gatherings, town halls, and catering logistics.
• Monitor event-related costs, process invoices, and support expense reporting for office activities.
• Assist with day-to-day administrative tasks such as data entry, written correspondence, and file management.
• Keep internal records up to date, including office directories, contact lists, and floor plans.
• Facilitate onboarding and offboarding processes, including workspace preparation, access badges, and parking coordination.
• Provide high-quality customer service while handling sensitive and confidential information with discretion.
• Step in to support other office when needed.
• Take on additional administrative tasks as assigned.

Qualifications

• High school diploma or GED required; associate or bachelor's degree preferred.
• Minimum of 4+ years of experience in administration, office coordination, reception, or customer service.
• At least 3+ years of experience supporting or coordinating events preferred.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint); Canva experience is a plus.
• Strong written and verbal communication abilities.
• Highly organized with the ability to manage multiple priorities effectively.
• Capable of meeting deadlines and adjusting to shifting workloads.
• Professional, service-oriented mindset with strong attention to detail.
• Self-driven and able to work independently as well as part of a team.
• Willing to work occasional extended hours when necessary.