Office Manager

Position Summary This position will be assigned to the Regional Investigative Office located in Kingsland, Georgia. This is a sensitive government position. Application to this office requires compliance with the GBI drug‑free workplace policy. Applicants who have used or are using drugs or controlled substances, including marijuana or other drugs, will be disqualified. DUTIES AND RESPONSIBILITIES Under general supervision in a non‑sworn position, performs administrative and investigative support duties for the Regional Investigative Office. Responsibilities include maintaining all administrative office files, serving as records management coordinator, generating agent and activity reports, opening and closing the office at designated times, handling purchasing functions, and providing investigative support such as initiating inquiries on criminal history records and delivering written intelligence data. ESSENTIAL JOB FUNCTIONS Open and close office daily during normal business hours. Administer day‑to‑day office operations. Process invoices and payments for office staff. Perform typing and dictation for office staff. Manage the office purchasing card, including purchasing supplies, maintaining accurate records of transactions and receipts, and adhering to purchasing card policies and procedures. CORE COMPETENCIES Good time management skills. Ability to perform office coordinator functions and customer service‑related tasks. Strong verbal and written communication skills. Essential knowledge of operating office equipment, including computers, copier, fax machines, scanners, answering telephone, and filing. Experience using Microsoft Office Suite, such as Word, Excel, PowerPoint, and Outlook. PHYSICAL REQUIREMENTS The incumbent will occasionally be required to stand, walk, reach with hands and arms, stoop, kneel, and sometimes lift or move light boxes or supplies. WORK ENVIRONMENT This position requires working in an office setting and shared office space with other administrative professionals. The position may require some travel and operating a state vehicle. A valid Georgia driver’s license is required. MINIMUM QUALIFICATIONS Associate’s degree from an accredited college and one year of related experience, OR three years of related experience. EMPLOYMENT DISQUALIFIERS Applicants who have used or are using drugs or controlled substances, including marijuana or other drugs within the required time frames, will be disqualified. Marijuana usage within one year preceding the date of application is a disqualifier. Use of any other drugs within ten years preceding the date of application is a disqualifier. Applicants who do not present a professional image during all phases of the hiring process may be disqualified. FOREIGN EDUCATION Applicants who have completed part or all of their education outside the U.S. must have their foreign education evaluated by an accredited organization to ensure equivalency to U.S. accredited institutions. The evaluation must be a course‑by‑course evaluation including each completed course/subject and the U.S. credit equivalent. Applicants must submit two copies of the credential evaluations by the deadline. ABOUT THE GBI The GBI is internationally accredited by the Commission on Accreditation for Law Enforcement Agencies (CALEA) and the National Association of Medical Examiners (NAME). VISA / IMMIGRATION Due to budget constraints, the GBI is unable to sponsor or take over sponsorship of an employment visa. APPLICANTS WITH SPECIAL NEEDS Please contact GBI Office of Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io if reasonable accommodation is needed in the application and/or interview process. APPLICATION PROCESS Due to the volume of applications we receive, we are unable to provide information on application status by phone or by e‑mail. All qualified applicants will be considered but may not necessarily receive an interview. Applicants who are not selected for an interview will not receive notification. VACANCY OPEN TO ALL QUALIFIED APPLICANTS The GBI reserves the right to close this job announcement once a qualified applicant pool has been identified. EQUAL OPPORTUNITY EMPLOYER THE GBI IS AN EQUAL OPPORTUNITY EMPLOYER. #J-18808-Ljbffr