Lead Medical Coordinator

Lead Medical Coordinator

Program: Shelter/LTFC
Reports to: VP, Residential Operations & Compliance
Hours : Full Time position – salaried exempt

MISSION AND NEED: Holy Family Institute (HFI) is a 125-year-old Catholic organization with an impeccable history of serving children and families in the Pittsburgh Region. We are one of Pittsburgh’s largest social service organizations. We are an independent organization guided by Catholic Social Teachings and serving people of all faiths and backgrounds.

General Statement of Duties: Responsible for overseeing health services as well as coordinating the provision of timely, appropriate health services for children in care. They supervise other Medical Coordinators and provide appropriate staff training on medical, dental, and public health topics relevant to pediatric, adolescent, and migrant health. They are responsible for developing and maintaining policies and procedures for confidential health record management, triage of health concerns, medical emergency response, environmental health and safety, and post-release health care planning/care coordination.

Essential Duties and Responsibilities:
• Promotes the Mission and Philosophy of Holy Family Institute
• Maintains oversight of the medical department to ensure compliance with regulatory requirements, accountability of staff, and quality outcomes related to care of the UCs.
• Ensures timeframes are met for assessments, appointments, and pending items related to medical care
• Completes and follows up on incident reporting for UCs (internal and external reporting)
• Understands and follows the state and federal regulatory requirements.
• Creates evaluations, improvement plans, corrective actions, etc. for personnel matters as well as regulatory and policy expectations.
• Oversee and assist as needed with scheduling of appointments with providers
• Provides printed, concise directions to providers and treatment facilities to all transporters
• Provides appropriate role modeling for direct reports as well as the other staff on campus.
• Notifies staff and UCs of upcoming appointments through distribution of medical schedule to all units
• Explains the services to be provided to the UC prior to the appointment
• Maintains professional communication with providers regarding children’s needs and follow up recommendations
• Assures medical appointment form is thoroughly completed with up- to-date information regarding medications, allergies, and insurance information
• Writes reports to clearly indicate the reason for the appointment, the attending medical personnel, treatment received, the treatment prescribed, medication prescribed, and when follow-up is needed
• Maintains confidentiality regarding medical information in compliance with HIPPA regulations
• Submits a single TAR (Treatment Authorization Request) to the Division of Immigration Health Services to request authorization for the initial intake screening
• Assures Medication Administration Records (MAR) are accurate and up to date
• Participates in all required agency and regulatory trainings within expected time frame.
• Works collaboratively with staff, children, families, service providers, and others.
• Promptly reports civil or criminal convictions, charges, arrests, investigations, or adjudications that may arise since staff member’s last background investigation. This includes but is not limited to sexual abuse in a prison, jail, holding facility, community confinement facility, juvenile facility, other institution (as defined in 42 U.S.C. 1997), or care provider facility; conviction of engaging or attempting to engage in sexual activity facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or who was civilly or administratively adjudicated to have engaged in such activity.
• Completes other duties as assigned by supervisor.

Requirements:
• Licensed Registered Nurse (RN) with a Bachelor’s; OR Higher health-related qualification (e.g. Physician Assistant, Nurse Practitioner)
• Minimum of 1 year of employment in public health or a healthcare setting with demonstrated experience in care coordination, health administration, or direct clinical care.
• Must have Act 33/34 and FBI clearances and valid PA driver’s license
• Must be at least 21 years of age
• Ability to remain calm and composed under stress
• Ability to safely and successfully perform essential job functions consistent with the ADA, FMLA, and other federal, state and local standards

COMMITMENT TO SOCIAL JUSTICE
Holy Family Institute and its affiliated organizations are committed to an environment that respects and values every human being and individual differences. We will invest time and resources to create an inclusive environment for all of our stakeholders. This means we will respect diversity that includes race, ethnicity, gender, socioeconomic status, education, disability, language, and sexual orientation. We also believe that we should be “Faithful Listeners” and embrace diversity of ideas, perspectives, and values. We believe in providing access, opportunity, fair treatment, and advancement for all people. Believing that “God is Found in Everyday Activities” we will do our best to eliminate barriers that prevent full participation in our programs and services. We believe “Loving Relationships” means that all are welcome, all are neighbors, and there are no exceptions. With this belief we aim to create an environment in which any individual or group can feel welcomed, respected, supportive, and valued.
Holy Family Institute is an Equal Opportunity Employer