Executive Assistant to CFO

Job Description

Job Description

A large, private equity-backed organization is seeking a highly polished and strategic Executive Assistant to support the Chief Financial Officer. This is not a traditional administrative support role — we are looking for a proactive business partner who can operate with a high level of discretion, anticipate needs before they arise, and serve as an extension of the CFO in a fast-paced, high-growth environment.

The ideal candidate is exceptionally organized and detail-oriented, while also possessing strong business acumen, executive presence, and the ability to manage competing priorities with sound judgment and professionalism. This individual will play a critical role in helping drive efficiency, communication, and operational effectiveness across the executive office.

Key Responsibilities

• Manage complex executive calendars, prioritizing meetings and ensuring alignment with shifting business priorities
• Coordinate domestic and international travel arrangements, detailed itineraries, and expense reporting
• Act as a strategic gatekeeper and liaison between the CFO and internal/external stakeholders, including senior leadership, investors, board members, and business partners
• Prepare presentations, reports, meeting materials, and executive communications with a high degree of accuracy and professionalism
• Track key initiatives, follow-ups, and deliverables to ensure deadlines and priorities are met
• Assist in coordinating board meetings, leadership offsites, investor meetings, and other high-level events
• Anticipate the needs of the CFO and proactively identify opportunities to improve processes, communication flow, and operational efficiency
• Handle highly confidential information with discretion and professionalism
• Support special projects and strategic initiatives as needed in a dynamic, fast-paced environment

Qualifications

• 7+ years of experience supporting C-level executives, preferably within private equity, finance, professional services, or other fast-paced corporate environments
• Strong business acumen with the ability to think strategically and operate beyond traditional administrative functions
• Exceptional organizational, project management, and multitasking skills
• Proven ability to manage competing priorities with urgency and professionalism
• Excellent written and verbal communication skills with strong executive presence
• High level of discretion, judgment, and emotional intelligence
• Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, and Excel
• Experience coordinating across executive leadership teams and managing high-touch stakeholder relationships