Asset Management Coordinator

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Job Responsibilities The Asset Management Coordinator is a key member of JLL's Projects Team, responsible for ensuring the accurate and complete lifecycle documentation of core assets across The Church Account real estate portfolio. This includes Meetinghouses, Seminaries and Institutes (S&I), Welfare and Self-Reliance (WSR) properties, and Family Search Centers (FSC). Working closely with Project Managers, Facility Managers (FMs), Lifecycle Managers (LCMs), Regional Operations Managers (ROMs), and vendor partners, this role owns the end-to-end process of identifying, tagging, documenting, and reporting core asset changes - from project planning through final closeout. The Coordinator is the central point of accountability for asset data quality, ensuring every addition, modification, or removal of a core asset is captured in the ACD Form and delivered to the FM for approval and entry into the Corrigo system within required timeframes. This is a detail-intensive, process-driven role that demands rigorous documentation discipline, proactive vendor coordination, and clear communication across a multi-stakeholder environment. Project closeout is contingent on the Coordinator delivering complete, accurate asset documentation - making this position directly tied to project performance and client satisfaction. Asset Information Gathering The Coordinator holds complete, non-delegable ownership of collecting accurate core asset data throughout the project lifecycle - before work begins, during execution, and at substantial completion. This includes coordinating with Project Managers on asset tag strategy, ensuring vendor contracts contain explicit asset documentation requirements, and verifying that all vendor-supplied data meets the Critical Asset Information Requirements defined in the SOP. Specific data collected for each asset type includes serial numbers, model numbers, manufacturer, installation date, and area served - plus BTU/tonnage/fuel type for HVAC systems, roof type and square footage for roofing assets, and zone/certification dates for life safety systems. For removed assets, the Coordinator documents the Asset Tag ID, Serial Number, and Model Number. All completed documentation - including the ACD Form and required photographs - is delivered to the Project Manager for approval and then to the FM for final approval and submission within 60 days of work completion. The Coordinator responds promptly to any correction requests from PMs or FMs. Asset Tagging Coordination The Coordinator is fully accountable for ensuring all new core assets receive approved aluminum asset tags, placed in designated locations per the Core Asset Playbook. This includes obtaining tags from the FM or LCM, determining the appropriate tagging approach (vendor, PM, or technician), and distributing tags accordingly. Where vendors are responsible for tagging, the Coordinator confirms this is explicitly written into the project scope and contract. Throughout execution, the Coordinator monitors vendor compliance with Core Asset Playbook standards, issues tagging instructions to technicians per the ACD Tagging Scopes document, and coordinates with the PM where PM-led tagging is required. At substantial completion, the Coordinator assists the PM in verifying that all assets are properly tagged, supports photography of each tag, and records tag information (Asset ID and location) in the ACD Form. ACD Form Completion & Asset Reporting The Coordinator prepares and delivers a complete, submission-ready ACD Form - requiring no data re-entry or information extraction by the FM. This means inputting all collected asset data into the correct ACD Form fields, attaching photographs with proper file naming conventions, and verifying that all information meets the standards defined in Table of the SOP before submission. The completed ACD Form and photographs are delivered to the FM via email, along with the Corrigo work order number to which the documents are uploaded. The FM reviews and approves the submission, then forwards it to the LCM for Corrigo system upload. The Coordinator remains responsive to any FM correction requests throughout this process. Invoice Verification & Project Closeout The Coordinator ensures that asset documentation standards are met before final invoices are approved. This includes confirming the ACD Form has been delivered to and acknowledged by the FM, verifying that all photographs are included and correctly named, and ensuring the FM has forwarded documentation to the LCM. Final invoice approval and project closeout are withheld until all asset documentation meets the required quality standards. Corrigo Work Order Management The Coordinator marks work orders as 'Core Asset' in Corrigo at creation or initial review whenever a project involves the addition, change, or deletion of a core asset. This is done by accessing the Work Order Custom Fields panel, setting the Core Asset field to 'Yes,' and saving - which automatically notifies the lifecycle management team and Corrigo Planning Analyst of pending asset registry changes. Required Qualifications Bachelor's degree in Real Estate, Facilities Management, Business Administration, or a related field. 2-4 years of experience in real estate asset management, facilities coordination, or project management. Demonstrated ability to manage multi-step documentation workflows with strict deadlines. Experience working with facilities or property management platforms; Corrigo experience strongly preferred. Proficiency in Microsoft Excel; experience with asset tracking, ACD Forms, or equivalent documentation. Strong written and verbal communication skills; ability to coordinate across vendor, FM, and LCM stakeholders. Preferred Qualifications Familiarity with faith-based, institutional, or not-for-profit real estate portfolios. Prior experience with JLL's Church Account or similar multi-site portfolio environments. Knowledge of core asset categories: HVAC systems, roofing, life safety systems, and related trades. Experience with SharePoint-based document management and work order systems. This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Compensation Estimated compensation for this position: 60,800.00 - 88,200.00 USD per year. Location Remote - Denver, CO; Salt Lake City, UT; St. Louis, MO. Benefits 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay Equal Opportunity & Accommodations Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at View email address on click.appcast.io. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page. Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment. Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest. Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. Accepting applications on an ongoing basis until candidate identified. #J-18808-Ljbffr JLL