Admin

Job Description

Job Description

We are searching for an Admin to provide onsite support for a residential solar installation company's Contract Administration function. This is a 3-4 month contract position paying $20–$22 per hour. The role reports to the CFO and works closely with Sales, Operations, Project Coordination, and Accounting to keep contracts, project documentation, and customer records accurate and up to date.

Responsibilities

• Manage the company's e-signature (DocuSign) process, including preparing, sending, tracking, and countersigning contracts, addendums, due bills, and related documents.
• Review contracts and related documents for completeness, accuracy, and proper execution before routing them for approval or processing.
• Maintain accurate, organized contract records across internal systems, including customer contract, lender, and financing information.
• Monitor contract status and follow up on outstanding signatures, documentation, and approvals.
• Create preliminary Bills of Materials (BOMs) for panels, inverters, and other equipment based on initial contract information, and initiate BOMs for installation, including pricing, subcontractor information, rebates, and equipment.
• Review project documentation for completeness and accuracy, and coordinate with Sales, Operations, and Project Coordination to resolve discrepancies or missing information.
• Serve as a point of contact for customer inquiries about billing, payments, financing, and contracts, researching and resolving concerns professionally.
• Track company business permits, licenses, and registrations; monitor expiration dates and coordinate timely renewals.
• Prepare and maintain supporting documentation for checks and other financial transactions, and support month-end and year-end closing and reconciliation.
• Prepare, file, and track mechanical liens, demand letters, and related collection documentation as needed.
• Generate and maintain reports on financial, contract, project, and operational metrics.
• Support leadership in implementing and maintaining company policies, procedures, and internal controls.
• Identify administrative or process gaps and recommend improvements to increase accuracy and efficiency.
• Maintain confidentiality of customer, financial, contract, and company information.

Requirements

• High school diploma or equivalent.
• 2+ years of experience in contract administration, office administration, project coordination, accounting support, or a related field preferred.
• Strong organizational and document-management skills.
• Excellent attention to detail and accuracy.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Strong written and verbal communication skills.
• Ability to manage multiple projects, deadlines, and priorities simultaneously.
• Ability to work independently while collaborating effectively across multiple departments.
• Experience with DocuSign or similar electronic signature platforms preferred.
• Ability to maintain confidentiality and handle sensitive business and financial information professionally.