Assistant Office Manager

Job Description and Duties Important Information: This is a 12‑month limited‑term appointment with the possibility of becoming permanent. Overview Under the direction of the Supervisor II (Office Manager), the Supervisor I (Assistant Office Manager) in the Division of Administrative Services, Legal Support Operations (LSO) independently plans, manages, and directs staff providing legal support services to executive, attorney, paralegal, and other professional and administrative staff. The Supervisor I interfaces with legal division management and senior attorney staff across a variety of practice areas to resolve sensitive, confidential, complex, and high‑impact issues, ensuring mission‑critical work is anticipated, planned, and delivered in support of the Attorney General's Office. The Supervisor I directly supervises Legal Specialists (Analyst Is and II’s), Legal Support Supervisor II’s (LSS II), and indirectly supervises approximately 135 other staff members including supervisors, legal secretaries, and other clerical support staff. The Supervisor I provides oversight of all activities related to legal support services, including personnel and human resources management; legal secretary assignments; job design; recruitment and retention; hiring and selection; training and development; performance evaluations; labor relations; conflict management; discipline; and workers' compensation. The supervisor reviews concerns and makes recommendations for resolution, conducts and reviews performance evaluations and disciplinary actions, and advises and consults with representatives from each legal division to resolve sensitive and confidential matters, discuss policies and procedures, address operational changes, and ensure mission‑critical work is delivered timely and effectively. The Supervisor I collaborates with a variety of internal programs to develop and implement initiatives that enhance the skills and knowledge of legal support staff and ensures compliance with applicable policies and procedures. The supervisor maintains current knowledge of trends in law office administration and technology to improve service, increase efficiencies, and enhance client communication. Duties may also include tasks that require driving, bending/stooping, carrying/lifting up to 25 pounds, climbing, kneeling, reaching/twisting, manual dexterity, keyboarding, pushing/pulling, prolonged standing/sitting, and frequent walking. This demanding, high‑pressure position involves frequent interruptions and multiple deadlines. Occasional travel may be required locally and with the State. Position Details Job Code : JC‑524111 Position Number(s) : 420‑035‑4800‑003 Working Title : Assistant Office Manager Classification : SUPERVISOR I Salary Range : $7,172.00 – $8,910.00 Number of Positions : 1 Work Location : Los Angeles County Telework : Hybrid Job Type : 12‑Month Limited Term – Full Time Work Shift : 8:00 am – 5:00 pm Work Week : Monday – Friday Benefits Work‑life balance 11 paid holidays Flexible paid leave options Consistent wage increases Pension retirement Job stability Health/Dental/Vision Insurance Public Service Loan Forgiveness (PSLF) Personal Leave Program – temporary wage reductions in exchange for accruals effective July 1, 2025 (see HR Manual for details) Additional Information For more information, visit the Attorney General’s website at #J-18808-Ljbffr California Department of Justice