Full Charge Bookkeeper

Job Description

Job Description

HOPE Center of Edmond

Full-Charge Bookkeeper

Position Summary

 

The Financial Coordinator/Bookkeeper is responsible for supporting the financial and administrative operations of HOPE Center of Edmond. This position requires strong organizational skills, attention to detail, professionalism, and the ability to work effectively with staff, volunteers, donors, vendors, and community partners. The Financial Coordinator plays an important role in ensuring the efficient day-to-day operation of the organization.

 

Qualifications

• Proficiency in QuickBooks, Microsoft Excel, and Microsoft Word.
• Strong telephone and customer service skills.
• Excellent verbal and written communication skills in English.
• Ability to prioritize tasks, manage multiple responsibilities, and work independently.
• Strong organizational skills and attention to detail.
• Professional demeanor and positive attitude.
• Demonstrated reliability, punctuality, and strong attendance record.
• Ability to operate standard office equipment, including computers, printers, copiers, and scanners.
• Ability to work effectively with individuals from diverse backgrounds.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to pass a criminal background check.
• Previous bookkeeping experience required.
• Nonprofit, ministry, or social service experience preferred.

 

Responsibilities

Financial Duties

• Process vendor invoices and payments in a timely manner.
• Prepare and deliver bank deposits.
• Record and maintain financial transactions using QuickBooks.
• Assist with financial recordkeeping and reporting as requested.
• Reconcile accounts and maintain accurate financial records.
• Prepare monthly financial reports for Board of Directors meetings
• Organize and prepare documents for annual audit
• Prepare W-2’s and 1099’s in a timely manner.
• Process payroll for all employees (bi-weekly)
• OESC/SUTA reporting (quarterly)
• Prepare and submit 941 reports (quarterly)

 

 

 

 

 

 

Administrative Duties

• Order and maintain office, pantry, and program supplies, including weekly grocery orders.
• Monitor inventory levels and initiate orders as needed.
• Retrieve, sort, and distribute mail; check post office boxes daily.
• Prepare and send donor acknowledgment letters and other correspondence.
• Maintain organized electronic and paper filing systems.
• Assist with special projects and other administrative tasks as assigned.

 

Organizational Support

• Work cooperatively and professionally with board members, staff, volunteers, donors, clients, and community partners.
• Support the mission and values of HOPE Center of Edmond.
• Demonstrate flexibility, efficiency, and a positive attitude in a fast-paced environment.
• Perform additional duties assigned to support the organization's operations and programs.

 

Physical Requirements

• Ability to sit, stand, walk, bend, and lift up to 25 pounds.
• Ability to use a computer and standard office equipment for extended periods.
• Ability to travel locally for bank deposits, post office visits, and supply purchases as needed.

 

This position offers an opportunity to make a meaningful impact by supporting HOPE Center's mission of assisting individuals and families facing personal emergencies through food, clothing, rent, and utility assistance.