Secretary I

Secretary I

Job Category: Administrative/Clerical

Location Twentynine Palms, CA

Rate: $21.62 USD per hour

Description

Bering Straits Professional Services, LLC (BSPS) was developed to provide HAZMAT services to a variety of commercial and government agencies and to take advantage of Bering Straits Native Corporation and its companies' previous experience in commercial and institutional services.

Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Wage/Salary Range: $21.62 per hr.

Applicants will be notified via phone or email within ten (10) business days of submittal.

Essential Duties & Responsibilities:

• Answer and direct phone calls, emails, and other correspondence.
• Schedule appointments, meetings, and calendar events.
• Greet visitors and provide general reception support.
• Prepare, type, proofread, and distribute letters, memos, reports, and other documents.
• Take meeting minutes and follow up on action items.
• Maintain filing systems, records, and databases, both paper and electronic.
• Organize office supplies and place orders when needed.
• Assist with data entry, record keeping, and basic administrative tasks.
• Handle confidential information with discretion and professionalism.
• Support managers, executives, or team members with administrative needs.
• Help ensure smooth day-to-day office operations.

Required (Minimum Necessary) Qualifications:

• Education Requirements: High school diploma or GED.
• Basic computer skills, including word processing, email, and spreadsheets.
• Strong written and verbal communication skills.
• Good organization and time-management skills.
• Ability to maintain confidentiality and handle sensitive information.
• Attention to detail and accuracy.
• Ability to follow instructions and work independently or as part of a team.

Knowledge, Skills, Abilities, and Other Characteristics:

Knowledge:

• Office administration and clerical procedures.
• Proper grammar, spelling, punctuation, and sentence structure.
• Recordkeeping, filing systems, and document control.
• Calendar management and scheduling procedures.
• Standard office software, including word processing, spreadsheets, email, and databases.
• Customer service and basic public relations principles.
• Confidentiality and information-handling practices.

Skills:

• Written and verbal communication.
• Typing and accurate data entry.
• Organizing files, schedules, and office materials.
• Using computers and common office software.
• Taking meeting notes and preparing minutes.
• Prioritizing tasks and managing time effectively.
• Interacting professionally with coworkers, supervisors, and the public.
• Problem-solving and attention to detail.

Abilities:

• Ability to follow instructions and complete assigned tasks accurately.
• Ability to maintain confidentiality and discretion.
• Ability to work independently and as part of a team.
• Ability to manage multiple tasks and deadlines.
• Ability to learn new office systems and procedures quickly.
• Ability to communicate clearly and tactfully.
• Ability to maintain accurate records and prepare routine correspondence.
• Ability to stay organized in a busy office environment.

Preferred:

• Proficiency in Microsoft Office or similar office software.
• Strong customer service and interpersonal skills.
• Experience answering phones, scheduling meetings, and handling correspondence.
• Accurate typing and data entry skills.
• Experience maintaining files, records, and databases.
• Ability to take meeting minutes and prepare routine documents.
• Familiarity with office procedures and basic workplace technology.
• Strong problem-solving and multitasking skills.
• Ability to work independently with minimal supervision.
• Experience working in a professional office environment.
• Bilingual or multilingual ability, if serving a diverse public.

Supervisory Responsibilities:

This position will not have supervisory responsibilities.

DOT Covered/Safety-Sensitive Role Requirements:

This position is not subject to federal requirements regarding Department of Transportation "safety-sensitive" functions.

Necessary Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Ability to lift 20 lbs. or more

Work Environment:

The work environmental characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of the role. Employees must always maintain a constant state of situational awareness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Emphasis on safety, reliability, and regulatory compliance

Team-oriented environment with coordination between operators, maintenance, and supervisors

Continuous learning encouraged for process improvement and system optimization

Additional Qualifying Factors:

As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations.

Dependable and punctual

Valid driver's license

Reliable transportation

Shareholder Preference:

BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.