Operations Coordinator

About Us
Remote Professionals/Nexstema is a fast-growing international recruitment technology company changing the way businesses hire through AI-driven solutions and operational support.

We are looking for a proactive, hands-on Operations Coordinator to support the founder and wider team across Salesforce administration, reporting, recruitment coordination, and day-to-day operational tasks.

The Role
This role sits across operations, CRM administration, reporting, recruitment coordination, and general business support. You will help keep key systems up to date, support Salesforce and Salesloft processes, assist with reporting, and help the team stay on top of operational priorities.

This is a good fit for someone who is detail-oriented, adaptable, and comfortable working in a fast-moving startup environment where priorities can change quickly.

Key Responsibilities
Salesforce Administration & Sales Support
* Support day-to-day Salesforce administration, data updates, and CRM maintenance
* Assist with lead, account, and opportunity management
* Support Salesloftcadence setup, maintenance, and QA
* Help maintainreporting, dashboards, and sales operations trackers

Reporting & Operational Support
* Maintain spreadsheets, trackers, and operational documentation
* Assist with reporting, dashboard updates, and data quality checks
* Help identifydelays, gaps, or follow-up items across operational workflows
* Support the founder and team with ad hoc operational tasks

Recruitment & Coordination Support

* Assist with candidate screening and recruitment coordination
* Schedule interviews and support hiring-related administration
* Organize candidate information andmaintainrecruitment trackers
* Support candidate follow-ups whererequired

Organization & Administration
* Help keep internal processes, documents, and systems updated
* Assist with meeting notes, action items, and general admin support
* Support day-to-day coordination across sales, recruitment, and operations

Tools & Technical Skills

Required
* Salesforce CRM experience
* Strong spreadsheet and reporting skills
* Google Workspace: Docs, Sheets, Drive
* Professional written and verbal communication
* Strong administrative and coordination skills
* Experience working in a professional business environment
* Ability to manage multiple tasks and priorities independently

Nice to Have
* Salesloft experience
* Experience supporting sales or operations teams
* Experience with reporting dashboards
* Recruitment coordination experience
* Startup or fast-paced business experience

Required Skills & Attributes
* Detail-oriented and reliable
* Strong senseof ownership and accountability
* Comfortable wearing multiple hats in a startup environment
* Proactive and able to follow through independently
* Strong communicationand coordination skills
* Able to adapt quickly as priorities change
* Comfortable working directly with leadership

About You
Experience
* Minimum 3 years of experience in a professional working environment
* Previous experience supporting operations, administration, CRM systems, or business coordination functions
* Salesforce experience strongly preferred

Role Details
* Location: Remote (Philippines)
* Schedule: Full Time
* Working Hours: South African business hours, 8:00 AM - 5:00 PM SAST (approximately 2:00 PM - 11:00 PM PHT)
* Reporting To: Founder

Personality Fit
* Accountable, proactive, and delivery-focused.
* Calm under pressure and solutions-oriented.
* Enjoys ownership and seeing work through to completion.

What We Offer
* Salary: ₱40,000 - ₱65,000/month (R12 500-R18 000/month), depending on experience and seniority, plus performance-based bonuses.
* Remote-first role with exposure to international clients.
* Opportunity to grow with a scaling recruitment business.
* Supportive, practical, no-fluff team culture.