Office Administrator / Operations Coordinator

Job Full Description

Office Administrator / Operations Coordinator

Express Employment Professionals is recruiting for a growing local construction and trades company seeking a reliable, organized, and detail-oriented Office Administrator / Operations Coordinator to support daily operations in a fast-paced office and shop environment.


This position is ideal for someone who takes initiative, stays organized, solves problems proactively, and follows through on responsibilities without constant supervision. The right candidate enjoys creating order, supporting operations, communicating effectively, and helping a growing business run efficiently.


When applying, please add the word "purple" to the final application question regarding additional information you'd like to share.

Key Responsibilities

• Answer incoming calls and provide professional customer service
• Manage company email inboxes and route communications appropriately
• Schedule estimates, appointments, and internal meetings
• Coordinate with customers, vendors, subcontractors, and field personnel
• Assist with inventory management and material ordering
• Track inventory levels and anticipate upcoming operational needs
• Monitor material requirements for upcoming and pending projects
• Maintain customer, vendor, and company records
• Organize, scan, and manage digital and physical filing systems
• Process incoming and outgoing correspondence, including mail and email
• Enter invoices, receipts, and project-related information into company systems
• Support billing, documentation, and administrative processes
• Create and maintain Standard Operating Procedures (SOPs)
• Assist with marketing and social media activities
• Maintain cleanliness and organization of office and common areas
• Provide administrative support to office, sales, and field operations
• Support company goals, values, and overall operational success

Qualifications

• 2+ years of administrative, office support, or operations experience preferred
• Strong organizational skills and attention to detail
• Strong data entry and computer skills
• Proficiency with Microsoft Office and/or Google Workspace
• Experience managing email systems and digital filing systems
• Excellent written and verbal communication skills
• Ability to multitask and prioritize effectively
• Ability to work independently with minimal supervision
• Dependable, punctual, and accountable
• Experience in construction, manufacturing, trades, or service industries is a plus

What Success Looks Like

• Tasks are completed accurately and on time
• Inventory needs are identified before shortages occur
• Schedules are organized and communicated clearly
• Customer communications are handled professionally
• Office systems remain organized and efficient
• Team members can rely on you to follow through on commitments

What We Offer

• Opportunity to join a growing and stable local company
• Collaborative team environment
• Variety in day-to-day responsibilities
• Opportunity to make a meaningful impact on company operations
• Competitive compensation based on experience

Medford, OR
1951
3523 Arrowhead Drive
Suite 100
Medford, OR 97504