Administrative Coordinator

Compensation Range Please note: This job opening may close earlier than the stated date, due to high candidate volume. If interested, we encourage you to apply as soon as possible. Who We Are At the City of High Point, we celebrate the creator in everyone. Building on our rich cultural history steeped in industrialism and innovation, our employees seek not only to transform themselves, but the world around us. We are collaborators, we are makers, we are visionaries. We invite you to explore the many opportunities to serve our community, by sharing your talents, skills, and expertise. You'll join a diverse team of over 1300 individuals dedicated not just to making a career, but a difference; because what we create in High Point, changes the world! Our Core Values Stewardship: We manage the city's resources responsibly and make decisions that sustain High Point's future. In other words, we take care of what we have today to build what we'll need tomorrow Welcoming: We create a friendly, open environment where residents, partners, and visitors feel valued and embraced. We want everyone who connects with High Point to feel welcomed, like they belong here. Integrity: We act with honesty, transparency, and ethical responsibility in everything we do. That means doing what's right - even when no one's watching. This is how we earn our community's trust. Productivity: We stay focused on results, fostering creativity, innovation, and outside-the-box thinking. We don't just get things done - we find smarter, better ways to do them. What We Offer A guaranteed life-long monthly pension, once vested after 5 years of service 401K and 457B Retirement Plans PTO earned within first year 13 Paid Holidays per year Tuition Reimbursement Plan Competitive medical, dental, and vision plans effective day one What You’ll Do The Administrative Coordinator performs responsible, skilled clerical and routine administrative work under the direct supervision of the WS Mains Superintendent. This position requires knowledge of office and work unit policies and procedures and is tasked with preparation of documents and reports, assisting internal and external customers and other office work such as maintaining files, mail distribution and photocopying. Essential Tasks & Responsibilities Greets and provides initial assistance to walk-in visitors and telephone customers Answers in-coming telephone calls using best customer service practices, provides information, assist with customer needs, and/or routes calls to appropriate personnel Oversees and processes paperwork and payments of departmental expenditures in accordance with established accounts payable policies and procedures Assist in processing division procurement purchases in accordance with established purchasing policies and procedures, generate requisitions, purchase orders, voucher, reports using various specialized formats and forms Reconciles procurement card statements Processes division payroll, checks time sheets, leave forms, enters information gathered into WorkdayPrepares personnel action forms for increases, transfers, terminations, and other forms including changes of address and telephones, coordinates, prepares and processes paperwork for personnel vacancies and related hiring correspondence, maintains department personnel records Enters information into databases, spreadsheets or word process software as needed Makes travel arrangements, reservations and registrations for conferences and seminars, prepares travel advance authorization forms and completes expense reports upon return from trip and sends travel expense forms through Workday Trains employees in office equipment as necessary Schedules and coordinates meetings at the request of the superintendent Researches and compiles information for reports and projects Assists in the creation of presentations Oversees the maintenance of office files including sorting, indexing, and alphabetizing Participates in special projects and other duties as assigned by the Superintendent Benefits Liaison for employees Serves as Notary Public as needed Performs other clerical and administrative tasks as assigned, assist Director and staff as needed Ensures that all work is performed in accordance with OSHA and City Safety Standards and policies Qualifications High School Diploma or GED, with at least three (3) years of progressively responsible administrative experience or an equivalent combination of education and experience Must have intermediate experience in Microsoft Office Suite (Word, Excel, Outlook, Publisher, PowerPoint) and the ability to learn new software quickly, including web-based applications Ability to maintain confidential informat #J-18808-Ljbffr