Payroll Specialist

JOB SUMMARY

The Payroll Specialist supports the end-to-end processing of weekly, in-house payroll for approximately 2,000+ employees. This role will serve as the primary backup to the Senior Payroll Specialist, providing critical support in all payroll operations. A strong focus will be placed on union payroll reporting and compliance, requiring in-depth knowledge of collective bargaining agreements, union deductions, and benefit remittances.

Customer service, both internal and external, strong analytical skills, exceptional attention to detail, the ability to thrive in a fast-paced, deadline-driven environment, and adherence to company policies and controls are the primary responsibilities of this position.

JOB RESPONSIBILITIES

Daily

Process Manual Checks and Separations as needed

Respond to inquiries via phone and email, exuding superior customer service to internal and external customers

Enter changes, such as direct deposit, tax, rate, etc.

Review and approve Travel and Expense reports

Serve as primary backup for the Senior Payroll Specialist, supporting all payroll functions and taking full ownership in their absence

Weekly

Process weekly payroll for approximately 2,000+ employees as needed

Print and mail pay vouchers to employees

Process garnishments & issue payment to vendors

Manage employees working in multiple states

Process weekly Union 401K ACH Draft

Maintain and update payroll system records, including wage adjustments, new hires, terminations, and status changes

Monthly

Manage and prepare accurate and timely monthly union payroll reports in compliance with multiple collective bargaining agreements

Reconcile union dues, benefit contributions, and other deductions; ensure timely remittance and resolve discrepancies with union representatives as needed

Annual and Other Responsibilities

Ensure payroll is processed in accordance with federal, state, and local laws, as well as company policies and union contracts

Assist with improving payroll processes and procedures

Serve on special committees from time to time as a contributing team member

Any other duties, both within payroll and outside of payroll, as deemed necessary by management

Assist in providing back-up for audits or other inquiries

BASIC QUALIFICATIONS

Education and Experience

At least 3+ years of payroll experience processing

full cycle, and in-house payrolls with at least 500

employees

Must have basic PC experience in Windows

environments, working knowledge of Word

processing, spreadsheets, e-mail, Web-enabled

applications, and database software

Knowledge, Skills, and Abilities

Able to work with a diverse group of people

Must be proficient in Microsoft Office and 10-key data entry

Exceptional accuracy and attention to detail skills

Strong customer orientation

Capable of problem analysis and resolution

Excellent interpersonal and communication skills

Ability to use time productively, maximize efficiency, and meet work goals with little supervision

Must possess and maintain an exceptional work ethic as well as uphold company values and demand the highest standard of conduct from self and others

Must be a self-starter, with the ability to work well as part of a team and independently

PREFERRED REQUIREMENTS

At least 1 year of union payroll experience

Payroll experience in the construction industry with union employees and multiple CBAs

Having a Fundamental Payroll Certification (FPC) is a plus

1 year of Microsoft Dynamics experience

WORKING CONDITIONS AND PHYSICAL EFFORTS

Work is normally performed in a typical interior/office environment

No or very limited exposure to physical risk.

No or very limited physical effort required.

Moving Safety Forward, our initiative for continuous improvements in our safety culture, reminds us that we are on a journey toward a zero-incident culture. In all we do, we must work to build a partnership with our employees, customers and business associates that empowers them all with the ability to do their jobs safely.

McKenneys is an Equal Opportunity Employer committed to workforce diversity. Qualified candidates will receive consideration without regard to age, color, religion, sexual orientation, disability, national origin, or gender identity. McKenneys is a smoke-free and drug-free workplace.

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