Court Operations Specialist

Court Operations Specialist

If you're beginning your Court Administration career, our Court Operations Specialist position is the perfect path for you! The Court Operations Specialist performs an essential role for the Clerk of the Superior Court by providing access to the judicial system and related public records. You will assist the public, legal community, Courts, County, and other governmental agencies so they can pursue legal processes and/or obtain and maintain legal and financial records and information.

Take the leap and jump into this amazing career opportunity today! This recruitment will be used to fill multiple vacancies throughout our various Court locations.

Join a team on a mission to provide fair and equitable access to justice. Clerk of the Superior Court is looking for people who strive to provide excellent customer service, collaborate in a team atmosphere, and serve the community. Every member plays a vital role in providing services for the justice system, the legal community, and the general public.

COSC adopted Factors for Success to provide transparent guidance for sustainability, strategic initiative achievement, positive learning culture, and inclusivity by linking foundational skills and value-based behaviors. The four Factors for Success and related competencies are:

• Thought: Have and use the appropriate knowledge. (Business Acumen, Customer Focus, Strategic Mindset)
• Results: Take initiative and be accountable for results. (Takes Initiative, Ensures Accountability, Results Focused)
• People: Effectively communicate and interact with others. (Influential, Develops/Others Teamwork, Collaborative)
• Self: Recognize and reflect on oneself and one's behavior. (Authentic, Aware, Flexible)

Proud to Offer

• Work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to our on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% per paycheck contribution rate that includes a 100% employer match on Day 1

We Require

• Two years of clerical, administrative, or customer service experience OR
• One year working at the Clerk of Superior Court as a Justice System Clerk Associate
• High school diploma or GED
• A combination of post-secondary education and/or job-related experience may substitute for the minimum qualifications on a year-for-year basis

We Also Value

• Clerical, administrative, or customer service experience in a court-related or cash-handling environment
• Bilingual (English/Spanish) skills (moderate proficiency in reading, writing, and speaking the Spanish language)

Job Contributions

• Performs extensive cashiering functions at public file counters; collects and processes fees, payments, and bonds; performs extensive processing of public records
• Receives and processes a high quantity of documents and public records from the general public, internal and external customers, legal community, and/or other governmental agencies.
• Provides extensive customer service by responding to a high volume of written and verbal inquiries from a variety of sources; completes extensive case and file research for customers; seals and/or redacts documents and files per court order and/or maintains all sealed, confidential, and discovery materials; processes various complex orders from the Court; and handles the processing of exhibits.
• Reviews, files, and processes new complaints, petitions, exhibits, post-decrees, and subsequent documents, sets hearings, and generates minute entries.
• Performs Special Commissioner, Probate Registrar, and/or Notary functions as necessary.
• Performs data entry functions in automated court systems.
• Cross-trains to perform back-up assistance in other areas or assignments and provides training to coworkers.
• Performs other duties as assigned.

Working Conditions

• Work is performed primarily in a business office setting
• Ability to lift boxes up to 30 pounds and carry, push, or pull a distance of 500 feet
• Ability to travel to and from job-related locations during a scheduled workday, subject to County policies regarding the use of County vehicles or private vehicles used on County business

Selection Procedure

• Consideration will only be given to candidates who submit online applications
• Candidates will be contacted primarily through email and their Workday online application profile
• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact View email address on click.appcast.io to initiate the interactive process.