HR Coordinator - Professional

Job Description

Job Description

We are looking for an organized HR Coordinator with strong attention to detail to provide learning operations and administrative support for a team based in St. Paul, Minnesota. This Long-term Contract position focuses on maintaining smooth day-to-day learning program delivery, supporting system activities, and ensuring accurate reporting and documentation. The ideal candidate brings strong coordination skills, attention to detail, and the ability to manage requests, schedules, and issue resolution in a fast-paced environment.

Responsibilities:

• Maintain and update learning materials, course pathways, and classroom session records within the learning management system, including 360Learning.

• Coordinate recurring and newly scheduled course offerings by managing participant lists, completion records, and related reporting.

• Prepare regular and custom reports that help stakeholders monitor program activity and make informed decisions.

• Respond to learner and stakeholder inquiries, investigate system access or assignment issues, and partner with the appropriate teams to resolve them.

• Support enrollment activities, learning campaigns, and administrative tasks across multiple learning and development programs.

• Oversee shared inbox communications, route requests appropriately, and ensure timely follow-up on open items.

• Arrange meetings, send calendar invitations, and facilitate communication with participants, vendors, and internal stakeholders.

• Maintain documentation, trackers, and system records to support reporting accuracy, compliance needs, and ongoing operational efficiency.

• Manage incoming learning-related tickets and escalate more complex requests when specialized support is required.

• Contribute to workflow improvements, logistics coordination, and other operational tasks that help sustain uninterrupted program delivery.

• At least 2 years of experience in administrative support, HR coordination, or learning and development operations.
• Demonstrated ability to organize competing priorities and maintain accuracy in a high-volume work environment.
• Strong working knowledge of Microsoft Office applications, including Outlook, Excel, and Teams.
• Effective written and verbal communication skills with a service-oriented approach to stakeholder support.
• Experience tracking documentation, reporting data, and maintaining detailed records with a high level of accuracy.
• Ability to troubleshoot routine system or process issues and follow through to resolution.
• Familiarity with learning management systems such as 360Learning is preferred.
• Exposure to HR processes or learning program coordination is preferred.