Administrative Assistant

Administrative AssistantGainesville - Gainesville, GA 30501OverviewSalary Range $18.00 - $21.00 HourlyDescriptionJob Summary:The Program Assistant will be responsible for working in partnership with the program director, supervisors, and employees with the development, implementation, supervision, and coordination of the Healthy Families program. The Program Assistant plays a key role in ensuring the smooth operation of Wellroot's home visitation department and holds responsibilities that help ensure the program runs efficiently to achieve goals. The Program Assistant will aid in designing and implementing program objectives and initiatives based on strategic plans and program goals. Additionally, the Program Assistant will be responsible for evaluating the effectiveness of the program and implementing improvements as necessary to ensure proper execution of the program.Responsibilities:Understand all Wellroot Family Service models and the appropriate flow of services for each programEnsuring compliance and fidelity with HFA Best practice standard, HFGa policies and procedures, and grant deliverables in relation to the programManage daily office operations, providing clerical and administrative support to programCoordinate program events, organize team meetings, events, etc. Preparing and editing documents, reports, and presentations.Collecting and entering data from various sources into databases. Ensuring the accuracy, completeness, and consistency of data.Performing regular data audits and quality checks. Identifying and resolving inconsistencies in data.Generating and interpreting data reports, charts, and tables. Analyzing data to identify trends and patterns, and making recommendations for improvementsDevelopment and implementation of monthly CQI meetings, projects and tracking.Implements a quality assurance plan based on family, staff and program input and data trendsCollaborate partnerships with outside agencies, engage in ongoing communication.Coordinating post-graduation services for families who have graduated from the program. Coordinate post-graduation tracking, surveys and data analyses.Aid in the coordination and hosting of monthly parent support groups.Attends and participates in all scheduled Wellroot, Healthy Families America and Georgia Home Visiting Program conference, seminars and in-service trainingsRepresents the HF program at community functions and/or speaking engagementsSupports First Steps Georgia Program with completing screens and follow up servicesPerforms other related duties as requiredQualificationsQualificationsMinimum of a high school diploma or equivalent, college coursework preferredExperience in working with or providing services to children and their familiesAn ability to establish trusting relationshipsAcceptance of individual differencesExperience and humility to work with culturally diverse familiesKnowledge of infant and child developmentWilling to engage in building reflective capacity (e.g., capacity for introspection, communicating awareness of self in relation to others, recognizing value of supervision, etc.)Work Environment:This position is located out of our Wellroot office in Gainesville, Georgia, and the work is conducted in an office setting and across the campus.Fast-paced, working with vulnerable clients.The ability to maintain a flexible work schedule which will include evenings and weekends is requiredMust be able to lift up to 25 poundsComputer WorkMay be subject to imposed deadlinesMay be subject to hostile and emotionally upset clients, staff, family members, or the general public at timesWork travel reimbursement for home visitations, work events, job related dutiesHas regular contact with clients and their staff, family members, and the general publicWork in a variety of settings. Sit, stand, walk, bend, lift, move, squat, climb stairs, reach above shoulder level, kneels, pus, or pull intermittently during working hours.