Client Service Coordinator

Client Service Coordinator SAGE Veterinary Centers Redwood City is seeking a Client Service Coordinator to join our specialty and emergency hospital. As the Bay Area's premier provider of specialty and emergency veterinary care, we are committed to delivering compassionate, evidence-based medicine while providing an exceptional experience for every client and patient who walks through our doors. As the first and last impression of our hospital, the Client Service Coordinator plays a vital role in creating a welcoming, supportive environment while ensuring efficient front desk operations in a fast-paced specialty and emergency setting. Why Join SAGE Redwood City? At SAGE Redwood City, collaboration is at the heart of everything we do. Our client service team works closely with veterinarians, technicians, and referring veterinarians to provide seamless communication and personalized care throughout every patient's journey. You'll become part of a compassionate, team-oriented culture that values professionalism, empathy, and continuous growth. In Your Day-to-Day, You Will: Welcome clients and their pets with warmth, professionalism, and compassion. Provide reassurance and clear communication during emotionally stressful situations. Schedule appointments, procedures, and consultations while managing the hospital calendar. Answer multi-line phones and respond to client emails promptly and professionally. Provide accurate information regarding hospital services, procedures, and policies. Process patient check-in and check-out while maintaining accurate and confidential medical records. Calculate fees, process payments, prepare invoices, and support financial transactions. Communicate effectively with doctors, technicians, and clinical staff to ensure seamless patient care. Support efficient daily hospital operations and front desk workflow. Remain calm, organized, and solution-focused during emergency presentations. Direct clients appropriately and assist with hospital workflow as needed. Contribute to a positive, collaborative hospital culture focused on exceptional client service. What You Bring High school diploma or equivalent. Minimum one year of customer service experience; veterinary experience strongly preferred. At least one year of hospitality experience creating a welcoming client environment. Excellent communication and interpersonal skills. Strong organizational and multitasking abilities in a fast-paced environment. Compassion, empathy, and professionalism when working with pet owners. Strong computer skills, including Microsoft Word, Excel, and Outlook. Accurate data entry skills with a typing speed of 45+ words per minute. Proficiency using a 10-key calculator. Ability to maintain confidentiality and adapt quickly to changing priorities. A positive attitude, willingness to learn, and genuine passion for helping people and their pets. Perks & Benefits Benefits for this role may include health insurance (medical, dental, vision), retirement benefits, paid time off (including sick leave and vacation), short-term and long-term disability, and life insurance. Competitive compensation of $22.00$26.00/hour based on experience 401(k) with employer contribution, paid vacation, and sick leave Medical, dental, vision, life, and disability insurance Flexible Spending Accounts (FSA) Employee Assistance Program (EAP) Three weeks of accrued paid time off Health and wellness resources Ongoing training, professional development, and career advancement opportunities within Ethos Veterinary Health Supportive, collaborative specialty and emergency hospital environment Location Highlight Redwood City offers the best of the San Francisco Peninsula, with easy access to San Francisco, Silicon Valley, coastal destinations, and countless outdoor recreation opportunities. Enjoy a vibrant community while advancing your career at one of the nation's leading specialty veterinary hospitals.