Director of Facilities

General Definition of Work

Performs advanced executive-level professional work directing the strategic planning, development, operation, maintenance, and lifecycle management of OmniRide facilities, passenger amenities, bus shelters, and supporting infrastructure. The Director is responsible for ensuring that all physical assets remain in a state of good repair through effective asset management, capital investment planning, preventive maintenance programs, and regulatory compliance. Develops long-range facility and capital improvement strategies that support OmniRide's Strategic Plan and business objectives. Provides leadership for department staff, manages operating and capital budgets, and collaborates with internal departments, contractors, local jurisdictions, and regulatory agencies. Work is performed under the general direction of the Chief Administrative Officer (CAO).

Essential Functions

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Directs the planning, development, implementation, and oversight of facility capital improvement projects from design through construction and closeout.

Develop and implement strategic facility and asset management plans, including the Transit Asset Management (TAM) Plan and State of Good Repair initiatives.

Oversees facility operations and maintenance programs to ensure facilities and passenger amenities remain safe, functional, and well maintained.

Serves as Contract Administrator for outsourced facility maintenance and construction contracts, including oversight of Keolis Transit Services and other contractors. Negotiates, administers, monitors, and evaluates contractor performance through established performance measures, service level agreements, inspections, and contract compliance.

Directs the Bus Shelter Program, including planning, permitting, procurement, installation, maintenance, inventory management, and replacement.

Establishes comprehensive preventive and predictive maintenance programs that maximize asset life, minimize downtime, reduce lifecycle costs, and improve operational reliability.

Provides executive leadership and recommendations to senior management regarding capital investments, facility improvements, operational efficiencies, and long-term infrastructure planning.

Develops and administers departmental operating and capital budgets and monitors expenditures.

Ensures compliance with applicable federal, state, and local regulations, including Federal Transit Administration (FTA), Americans with Disabilities Act (ADA), Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), Virginia Public Procurement Act (VPPA), Virginia Department of Transportation (VDOT), and local regulations.

Develops procurement documents, including scopes of work, Invitations for Bid (IFBs), and Requests for Proposals (RFPs), and manages related procurements.

Leads, mentors, and evaluates department staff while promoting a culture of safety, accountability, and continuous improvement.

Coordinates with Finance, Procurement, Operations, Planning, Information Technology, Engineering consultants, contractors, and local jurisdictions throughout project development.

Performs other related duties as assigned.

Minimum Qualifications

Bachelor's degree in Facilities Management, Engineering, Construction Management, Business Administration, Public Administration, or a related field, and considerable experience in facilities management, capital project management, budgeting, procurement, contract administration, and personnel management; or an equivalent combination of education and experience.

Experience managing capital construction projects and public-sector contracts is preferred.

Special Qualifications

Experience with computerized maintenance management systems (CMMS), such as Asset Essentials.

Knowledge of Virginia Public Procurement Act (VPPA), Invitation for Bid (IFB)/Request for Proposal (RFP) processes, and cooperative contracts including writing scopes of work.

Completion of Occupational Safety and Health Administration's (OSHA) 10-hour general industry course within six months of hire.

Professional certification such as Certified Facility Manager (CFM), Facility Management Professional (FMP), or Project Management Professional (PMP), preferred.

Job Specifications

Knowledge of facility management, building systems, asset management, capital planning, and preventive maintenance with the ability to develop strategic plans, manage multiple priorities, and lead complex capital projects.

Knowledge of applicable federal, state, and local regulations governing public facilities and transit assets.

Strong leadership, project management, budgeting, procurement, and contract administration skills.

Ability to establish and maintain effective working relationships with staff, contractors, government agencies, and the public.

Strong analytical, organizational, written, and verbal communication skills.

Ability to exercise sound judgment and make independent decisions.

Considerable knowledge of building codes and ADA accessibility requirements, rules, facility management best practices, regulations, and contract documents and specifications and able to interpret and apply federal, state, and local regulations governing public transit systems.


Working Conditions

This work requires occasional exertion of up to 10 pounds of force; work regularly requires sitting in an office environment using hands to grasp, handle or feel and repetitive motions, frequently requires speaking and hearing and occasionally requires standing, walking, reaching with hands and arms, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data, and observing general surroundings and activities and may occasionally be exposed to construction activities, varying weather conditions, moving traffic, and other outdoor environmental conditions.

The statements in this job description are intended to describe the general nature and level of work being performed by incumbent(s) assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.