Hotel Sales Coordinator

The Sales Coordinator supports the Director of Sales (DOS) in driving revenue growth through exceptional organization, communication, and administrative support. This role is an ideal entry point into hotel sales management, offering hands-on experience in group sales, client relations, and hotel operations. The Sales Coordinator plays a key role in ensuring the seamless execution of sales activities, from proposal development to group booking coordination. Responsibilities: • Assist the Director of Sales in preparing proposals, contracts, and sales presentations for prospective clients and groups • Create and manage group room blocks in the hotel’s reservation system • Prepare and distribute Banquet Event Orders (BEOs) to ensure clear communication of event details • Assist with meeting room setup and preparation to ensure spaces are ready and aligned with client expectations • Coordinate with operations teams to ensure accurate execution of group bookings, meetings, and special requests • Support reservation activities, including entering bookings, updating records, and assisting guests as needed • Maintain organized sales files, client databases, and reporting systems • Respond promptly to inquiries from clients, guests, and internal departments • Assist with sales tracking, reporting, and administrative projects • Provide general administrative support to the sales team, including scheduling and correspondence • Deliver excellent customer service to internal and external stakeholders Qualifications: • Previous hospitality experience preferred but not required • Strong organizational skills and attention to detail • Excellent written and verbal communication skills • Proficiency in Microsoft Office (Word, Excel, Outlook) • Ability to multitask and prioritize in a fast-paced environment • Positive attitude and team-oriented mindset • Interest in pursuing a career in hotel sales or hospitality management

• Assist the Director of Sales in preparing proposals, contracts, and sales presentations for prospective clients and groups • Create and manage group room blocks in the hotel’s reservation system • Prepare and distribute Banquet Event Orders (BEOs) to ensure clear communication of event details • Assist with meeting room setup and preparation to ensure spaces are ready and aligned with client expectations • Coordinate with operations teams to ensure accurate execution of group bookings, meetings, and special requests • Support reservation activities, including entering bookings, updating records, and assisting guests as needed • Maintain organized sales files, client databases, and reporting systems • Respond promptly to inquiries from clients, guests, and internal departments • Assist with sales tracking, reporting, and administrative projects • Provide general administrative support to the sales team, including scheduling and correspondence • Deliver excellent customer service to internal and external stakeholders