Accounts Payable Specialist

Accounts Payable Specialist (Remote - Based in Asheville, NC)

The Accounts Payable Specialist is responsible for supporting the full cycle accounts payable function in a natural/organic multi-unit grocery retail environment. Using QuickBooks Online for accounting and Ramp for invoice management, this role ensures accurate, timely, and compliant processing of invoices, payments, and related financial transactions. The Specialist maintains vendor relationships, assists with reconciliations, and supports financial accuracy and operational efficiency while contributing to Earth Fare's mission of promoting healthy living through responsible fiscal stewardship.

Essential Job Related Responsibilities and Skills

• Process day-to-day accounts payable transactions, including invoice receipt, coding, data entry, and approvals.
• Execute weekly payment runs and ensure adherence to payment terms.
• Maintain vendor records and assist with onboarding documentation.
• Resolve invoice discrepancies with vendors and internal teams.
• Perform vendor statement reconciliations.
• Maintain organized and audit-ready AP documentation.
• Support cash flow tracking and forecasting.
• Assist with sales tax reporting and filing.
• Support property tax, permits, and licenses tracking.
• Maintain insurance and administrative financial documentation.
• Monitor AP aging and flag urgent items.
• Ensure compliance with policies and procedures.
• Support month-end close activities.
• Perform additional administrative and financial tasks as assigned.

Required Education/Experience/Skills/ Attributes

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 2-4 years of experience in accounts payable or general accounting; QuickBooks Online experience preferred.
• Proficiency in accounting systems, attention to detail, organization, and communication skills.
• Detail-oriented, dependable, proactive, and a collaborative team player aligned with company values.

Essential Physical and Sensory Requirements

• Ability to sit for extended periods at a desk or in meetings, with frequent use of computers, phones, and office equipment.
• Occasional standing, walking, and lifting up to 25 pounds (e.g., documents or files).
• Visual acuity to review detailed reports, invoices, and financial data on screens.
• Auditory ability to participate in phone calls, meetings, and vendor communications.
• Manual dexterity for typing, data entry, and handling materials.
• Ability to travel occasionally (up to 10%) to stores or vendor sites if needed, which may involve driving.

Why Work for Earth Fare?

Great Benefits:

• Health, Vision, and Dental Insurance for full-time employees
• 401k and Retirement Planning
• Paid Time Off
• 20% Store Discount and discounted hot bar and salad bar
• Flexible Scheduling

Supportive Working Environment:
Our Team Members and Leadership work together to co-create a working environment where each person's unique traits and talents are valued. We believe that every person's role is important and that clear communication and respect for one another are paramount to shaping our experience at work each day.

Opportunities for Growth:
Empowering and developing our Team Members is integral to our company values. We ensure that each person has the support, tools, and knowledge to master their current roles. We encourage our Team Members to express interest in learning new skills and pursuing opportunities for advancement.

Community Relationships:
We encourage our Team Members to cultivate community relationships that will positively impact our neighbors, partners, and the environment. We do this through a conscious effort to partner with outside organizations and host supportive community events.