Coordinator I (Program Coordinator)

Job Summary The Harvard Chan Education and Research Center (ERC) for Occupational Safety and Health in the Department of Environmental Health is seeking a Program Coordinator for the Occupational and Environmental Medicine Residency (OEMR) Program. The OEMR Program is a two‑year training program that includes clinical and research training in both years and an MPH degree in Occupational and Environmental Health in the first year. The program is accredited by the Accreditation Council for Graduate Medical Education (ACGME) and is recognized as the best occupational medicine program in the country. The Program Coordinator provides support to the OEMR Program Director, serves as the Residency Coordinator for the Program, and acts as a liaison within the School and to outside institutions. This part‑time position is 20 hours per week, benefits and overtime eligible, with a term appointment ending 6/30/2027 and possible extension. Job‑Specific Responsibilities Coordinate administrative and program activities and serve as the principal source of information to medical students, faculty, and residents on OEMR policies and procedures. Manage the admissions process and program recruitment efforts, including communication with applicants, liaison between Harvard T.H. Chan School of Public Health admissions department and OEMR leadership, coordination of interviews, and management of applicant data. Manage the onboarding process for all incoming OEM residents, including distributing licensing applications, maintaining communication with residents and the Massachusetts licensing board, processing malpractice liability insurance, assisting with credentialing for all rotating institutions, and processing resident program benefits. Manage the evaluation processes for residents, the program, faculty, and rotations using programmatic data management tools. Plan program events (orientations, grand rounds, end‑of‑year presentations, graduation dinners). Develop and coordinate OEMR annual reports. Assist with medical student rotations, including international students. Coordinate materials for resident appointments and reappointments. Maintain the alumni database, resident records and files, and manage all former residents’ training verifications. Coordinate all ACGME GME Committee, PEC (Program Evaluation Committee) meetings, including transcribing meeting minutes; coordinate all CCC (Clinical Competency Committee) meetings. Serve as institutional coordinator for all ACGME‑related activities, including familiarity with policies and regulations. Develop all ACGME program and institutional reports, and coordinate the clinical and institutional ACGME site visits. Update and maintain the OEMR website. Perform other duties as assigned. Qualifications Basic Qualifications: 3+ years of related experience required; a combination of education and experience may be considered. Additional Qualifications and Skills: Bachelor’s degree. 3–5 years of administrative experience in a healthcare and/or academic setting. Experience with medical/surgical or other residency training programs, ACGME accreditation/ACGME self‑study. Experience with ACGME e‑platforms, experience with WordPress. Experience with Microsoft Office suite. Excellent written and verbal communication skills, detail‑oriented, organized, genuine team player, problem‑solver, discretion in handling confidential information. Appointment and Scheduling Appointment End Date: June 30, 2027. Standard Hours/Schedule: 20 hours per week. Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position. Pre‑Employment Screening: Identity. This position has a 90‑day orientation and review period. The orientation and review period will be waived for any internal Harvard employee transfers. Work Format Details Some duties and responsibilities can be performed at a non‑Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard‑designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment. Salary Grade and Ranges This position is salary grade level 054. The corresponding salary range and related information can be viewed on Harvard’s Salary Ranges page. Benefits Generous paid time off including parental leave. Medical, dental, and vision health insurance coverage starting on day one. Retirement plans with university contributions. Well‑being and mental health resources. Support for families and caregivers. Professional development opportunities including tuition assistance and reimbursement. Commuter benefits, discounts and campus perks. EEO/Non‑Discrimination Commitment Statement Harvard University is committed to equal opportunity and non‑discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard’s academic purposes. Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university’s non‑discrimination policy. Harvard’s equal employment opportunity policy and non‑discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination. #J-18808-Ljbffr Council of State and Territorial Epidemiologists