Project Manager - Specifications

Job Description

Job Description

Project Manager – Specifications

Position Summary

Join Macgregor Associates Architects (MAA) as a Project Manager – Specifications, where you will collaborate with Project Managers and Design Teams to develop and coordinate high-quality project specifications across multiple projects. Serving as a key technical resource, you will guide materials and product decisions, support quality control, and contribute throughout the project lifecycle-from design through construction administration. You will be an integral part of the design process.

This is a highly collaborative role, not a standalone writing position, offering the opportunity to influence firmwide standards and support overall project success. Ideal for a seasoned professional who thrives in a technical, team-oriented environment.

The Perks!

At Macgregor Associates Architects, we offer a comprehensive benefits package that includes paid time off, paid holidays, bereavement leave, fully paid maternity leave, and a 401(k) pension plan. Our coverage includes medical, life, long-term disability, and accidental death and dismemberment insurance. Employees also have access to a cafeteria plan with pre-tax options for medical and dependent care expenses. In addition, MAA provides professional registration support, performance-based bonuses, and flexible work hours.

Company Overview

Macgregor Associates Architects, an Invision Studio and proud member of the HFW Companies network of partner firms, is a leading architectural practice with a legacy of excellence dating back to 1987. We are recognized for our strategic planning, innovative design, and successful execution of diverse mission critical and light industrial projects including data centers, speculative warehouses, warehouse tenant improvements, distribution centers and fulfillment centers. The nature of these projects can be highly complex and fast paced.

Our approach is rooted in creating buildings that are not only efficient and well-constructed, but also visually compelling and tailored to each client's goals. Projects led by MAA are consistently delivered with our proven processes and commitment to quality.

At MAA, we prioritize collaboration and informed decision-making. Our team of skilled architects and interior designers leverage systems that include the latest tools, technologies, and industry best practices to provide both creative solutions and personalized service.

• Learn more about us on our company page -> MAA

Essential Responsibilities:

• Collaborate with Project Managers and Design Teams to develop, coordinate, and maintain project specifications across multiple projects
• Serve as the firm's primary resource for materials, products, assemblies, vendors, emerging technologies, product reps and contacts.
• Lead the preparation of draft and final specifications, including updates and change bulletins, throughout the project lifecycle
• Support quality control efforts by verifying that specifications are accurate, coordinated, and properly implemented in project documents
• Develop and maintain firmwide standards for our different project types and client-specific standards.
• Assist in preparing Outline Specifications or Design Criteria Manuals (DCMs) with client-specific requirements
• Act as a key point of contact for vendors, product representatives, and technical presentations, including evaluating new and emerging technologies
• Assist the design team during construction administration as a resource for RFIs, reviewing submittals, and evaluating substitution requests.
• Participate in key project meetings (e.g., pre-installation or complex assembly discussions) to provide technical expertise and support
• Maintain documentation of specification updates, revisions, and historical product decisions
• Utilize and support specification and documentation tools such as SpecLink, Bluebeam, and integration with Revit/ACC

Qualifications:

• Bachelor's degree in Architecture
• 10+ years of experience in architecture, with a strong focus on specifications, technical design, or project management
• Professional licensure (Registered Architect preferred)
• Deep knowledge of building materials, systems, assemblies, and construction methods
• Strong understanding of CSI MasterFormat and specification development processes
• Experience collaborating across multiple project teams in a fast-paced, deadline-driven environment
• Proven ability to support quality control and ensure consistency across project documentation
• Experience with construction administration, including RFIs, submittals, and substitution reviews
• Proficiency in specification and documentation tools such as SpecLink and Bluebeam; familiarity with Revit/ACC integration is a plus
• Strong communication and organizational skills, with the ability to serve as a trusted technical resource for internal teams and external partners
• Active involvement or interest in industry organizations such as CSI, ACI, or TCA is a plus

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