Payroll Specialist

Why Join Roseman? Because this is your chance to grow with a team—and a University—that’s going places. We are a private, nonprofit institution preparing the next generation of healthcare leaders through innovation, compassion, and academic rigor. And we believe those same values should guide how we treat our employees.

Job Description:

The Office of Human Resources | Roseman University of Health Sciences

At Roseman University of Health Sciences, our employees are at the heart of everything we do. We are looking for a detail-oriented, solutions-driven Payroll Specialist who takes pride in accuracy, enjoys solving problems, and is passionate about providing exceptional service.

If you enjoy working with numbers, navigating payroll systems, investigating discrepancies, and helping people understand their pay, this is an opportunity to make a meaningful impact behind the scenes of a university transforming healthcare education.

As our Payroll Specialist, you will play an essential role in ensuring Roseman employees are paid accurately, on time, and in compliance with applicable regulations. Reporting to the Director, HR Systems & Payroll, you will coordinate biweekly payroll processing, review timekeeping and payroll data, reconcile transactions, research discrepancies, and help maintain the integrity of our payroll operations.

You will also serve as a trusted resource for employees and managers, helping answer payroll questions, resolve issues, and navigate payroll-related processes with confidence. From routine processing to complex problem-solving, you will take ownership of assigned matters and work collaboratively with Human Resources, Finance, managers, employees, and external payroll partners to get things done right.

Your attention to detail, technical expertise, and commitment to service will help ensure every payroll cycle runs smoothly.

• Coordinate and process biweekly payroll, ensuring accurate and timely payment of employee wages.
• Review and validate timecards, earnings, deductions, taxes, benefits, and other payroll transactions; process authorized adjustments and corrections.
• Monitor payroll deadlines, timekeeping submissions, approvals, and exceptions, performing reconciliations to identify and resolve discrepancies.
• Ensure compliance with applicable federal, state, and local payroll tax, wage-and-hour, and reporting requirements, including multistate payroll and legally required deductions.
• Support year-end payroll activities, W-2 processing, and internal and external audits by maintaining accurate records and supporting documentation.
• Serve as a primary resource for employee and manager payroll inquiries, researching discrepancies and ensuring timely resolution.
• Utilize Workday HCM and payroll reporting tools to validate data, investigate errors, maintain data integrity, and support system enhancements.
• Maintain payroll procedures and documentation, identify opportunities for process improvement, and collaborate with HR, Finance, managers, and external payroll partners to strengthen accuracy, efficiency, and service.

What You’ll Bring (Qualifications):

• Associate degree in Accounting, Finance, Business Administration, Human Resources, or a related field, or an equivalent combination of education and relevant payroll experience.
• Minimum of two years of experience directly processing payroll or performing substantial payroll administration responsibilities.
• Demonstrated experience reviewing, validating, and reconciling payroll data, identifying discrepancies, and researching and resolving payroll-related issues.
• Ability to independently manage recurring payroll deadlines, prioritize competing responsibilities, and resolve routine processing issues within established procedures.
• Working knowledge of federal and state payroll, taxation, and wage-and-hour requirements.
• Proficiency using HRIS, payroll, timekeeping, reporting, and data-management systems. Experience with Workday strongly preferred.
• Experience handling confidential and sensitive employee information with discretion.

Preferred Qualifications

• Experience supporting multi-state payroll, including payroll tax administration, garnishments, and year-end payroll activities.
• Fundamental Payroll Certification (FPC), Certified Payroll Professional (CPP), or equivalent relevant payroll certification preferred.

You are someone who combines technical know-how with a strong sense of responsibility. You understand that payroll is more than processing numbers—it is about earning trust, protecting confidential information, and making sure employees can count on being paid correctly.

You bring:

• Exceptional attention to detail: You take pride in accurate work and catch discrepancies before they become bigger problems.
• Analytical thinking: You enjoy investigating issues, identifying root causes, and finding practical solutions.
• Ownership and accountability: You follow through on commitments and see assigned issues through to resolution.
• Strong communication skills: You can explain payroll information clearly and professionally to people with different levels of technical knowledge.
• Customer service excellence: You are responsive, approachable, and committed to helping employees and managers.
• Organization and dependability: You manage deadlines, protect confidential information, and work effectively in a deadline-driven environment.
• Teamwork and initiative: You collaborate well with others while demonstrating sound judgment and the ability to work independently.

At Roseman University, the work we do supports a bigger mission: educating future healthcare professionals and making a difference in our communities.

As part of our Human Resources team, you will contribute to the employee experience by helping ensure one of the most important parts of employment—getting paid—is handled with accuracy, care, and professionalism.

You'll have the opportunity to:

• Make a meaningful contribution to a mission-driven university.
• Work collaboratively across Human Resources, Finance, and university departments.
• Use your payroll and systems expertise to strengthen processes and improve service.
• Be part of a team that values accountability, collaboration, and continuous improvement.

If you are a payroll professional who values accuracy, enjoys solving problems, and believes great service starts with follow-through, we encourage you to explore the opportunity to join Roseman University of Health Sciences.

Bring your expertise. Own the details. Help us take care of the people who take care of our mission.

Benefits and Perks:

At Roseman University, we believe exceptional employees deserve exceptional benefits. That's why we offer a comprehensive benefits package designed to support your health, financial well-being, and work-life balance at every stage of your career.

Our benefits include:

• Multiple medical, dental, and vision plan options, including some available at no cost to employees
• Generous 403(b) retirement plan with an employer match of up to 7.5% and immediate vesting
• Employer-paid life insurance and Disability protection
• Tax-advantaged healthcare savings accounts
• Wellness, mental health resources and Employee Assistance Program (EAP)
• Generous paid time off, including vacation and sick leave, six paid holidays, an extended Thanksgiving break, and up to three weeks of paid campus closures each year.

At Roseman, we're committed to creating an environment where employees can thrive both personally and professionally. Our benefits and time-off programs reflect our dedication to supporting the people who help make our mission possible.

Why Join Us?

If you're ready to combine creativity, strategy, and purpose while helping shape the future of healthcare education, don’t miss the chance to join our dynamic team—apply today and start your journey.

Bring your creativity. Share our story. Help shape the future of healthcare education.

Pay Range: $28.85 - $31.25 hourly

Roseman University of Health Sciences is an Equal Opportunity Employer committed to fostering a diverse, inclusive, and respectful workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, or veteran status.